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Administrative Officer

1.00 to 10.00 Years   Pakistan   29 Aug, 2022
International Water Management Institute (IWMI)
1 Jobs Openings
Job LocationPakistan
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

The International Water Management Institute (IWMI), a CGIAR Research Center is looking for a competent, self-motivated, and dynamic candidate to join IWMIs office in Lahore, Pakistan as Administrative Officer.The Administrative Officer will work with a team of staff at IWMI to support the delivery of the multiple projects at Pakistan office. The Administrative Officer contributes to the success of the IWMI Pakistan project portfolio by providing administrative support to staff and partners in the IWMI Pakistan Lahore and project field offices (DI Khan and Islamabad). The Administrative Officer will ensure all IWMI policies and practices processes are maintained to the highest possible standards to ensure compliance with IWMI and donors? requirements. Administrative Officer will proactively develop and maintain records and filing systems, ensures effective client, partner and visitor interface and coordinates all Field Offices activities.GENERAL DUTIES AND RESPONSIBILITIES

  • Support the IWMI Pakistan in the management of the project activities, including recommending and implementing policies and processes, developing/maintaining and updating administrative procedures, developing and maintaining record/filing systems, ensuring effective customer interface for visitors, and coordinating workshops, conferences, etc.
  • Assist the IWMI Pakistan?s researcher and Management team in interactions with relevant government agencies and other partners.
  • Manage the field office space and environment, including maintenance, cleaning, health and safety, security & transport.
  • Oversee the work of other support staff, ensure that research staff has adequate administrative support, ensuring the smooth functioning of travel arrangements and other logistics for special events such as workshops, meetings, seminars, etc.
  • Provide programmatic support to research staff by generating periodic project reports as required by IWMI?s headquarters and IWMI?s partners/donors as per specified timelines, updating project records on e-project/e-filing, and other tasks as assigned by the management.
  • Asset management (fixed and moveable): procurement, maintain a proper record and tracking of all assets, and periodically reviewing functionality and use. Ensure all equipment ? office, scientific, vehicles are properly maintained and working, and any obsolete equipment is managed according to IWMI policy, and;
  • Undertake relevant assignments as requested by the IWMI Pakistan management from time to time.

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