Admin Officer

Job Description

Jotun?s story in the Middle East, India and Africa (MEIA) region began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Care, Loyalty, Respect and Boldness.Jotun Powder Coatings Pakistan (Private) Ltd., established in 1995, is one of the key markets within the MEIA region. With a production facility, 2 warehouses and more than 100 employees, we aim to further strengthen Jotun?s position in Pakistan through ambitious market growth plans that focus on innovation, efficiency and profitability.We are looking for a young and energetic resource who will be responsible for front desk management, general administration and ensuring smooth running of the day to day operations by executing, organizing and coordinating procedures/protocols in order to ensure that JOTUN is perceived as a professional organization.This position is based in our Head Office situated in Gulberg, Lahore.JOB DESCRIPTIONResponsibilities:

• As a key point of entry to the organization, acts with tact, discretion, and courtesy at all times. Maintain reception area in a tidy condition.
• Respond to inquiries via phone, email and route calls to the appropriate employee.
• Receive, welcome, book and refer visitors to the relevant individual or department. Issue and collect security badges for visitors.
• Manage and organize all aspects of travel including hotel accommodation, ticketing and other required documents for travelling in a cost effective manner.
• Handle paperwork, receipts and ensure payments of bills in a timely manner. Maintains records of processed documents and files
• Assure that office services such as coffee and tea, general repair of equipment, building services and general stationary items are provided as needed.
• Maintain office supplies, stationary or other material and ensuring minimum stock levels are maintained of routine items.
• Coordinate logistics and bookings for all business travel, official events, meetings, conferences and seminars.
• Handle incoming and outgoing posts and messages.
• Compile various regular checks and reports in accordance with standard operating procedures.
• Liaise and support in all other relevant administrative tasks.

QUALIFICATIONSEducation:Bachelors (Required)Language:English, UrduWork Experience:More than 2 years of experience in a similar role is requiredOther qualifications (certificates, skills etc.):Communication, Office Applications, Task Execution, Team Management, Time ManagementPERSONAL QUALITIES AND WHAT WE OFFER

• Acts on own initiative, makes things happen and accepts responsibility for the results.
• Makes an impact; convinces and persuades others; promotes plans and ideas successfully.
• Provides team with a clear sense of direction, inspires and coordinates others and keeps them focused on objectives.
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.
• Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.
• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.

We offer:

• Extensive opportunities for professional and personal development, both through on-the-job training and Jotun Academy.
• A friendly and supportive working environment.
• A continuous focus on reinventing and innovating high quality products.
• An international Corporate Culture founded on our four values; Care, Respect, Loyalty and Boldness.
• Insurance schemes.

POSITION INFORMATIONCompany:Jotun Powder Coatings Pakistan (Private) LimitedScope Of Work:LocalContract Type:RegularCLOSING DATE (dd.mm.yyyy)11.09.2022CONTACT RECRUITER:Talha Tariq,HR Generalist

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