Accounting & Payroll Specialist

Job Description

Job Title: Accounting & Payroll SpecialistPosition Type: Full-Time, RemoteWorking Hours: Central - CSTAbout Pavago:Pavago seeks an Accounting & Payroll Specialist to join our client?s team. We are looking for someone to manage various accounting tasks, including cash posting, payroll, and monthly reporting. Join our client?s team to contribute to our financial operations and support our growth.Responsibilities:

• Daily Cash Posting: Accurately post daily cash transactions into QuickBooks Desktop and reconcile these postings to ensure alignment with bank records. Monitor and resolve any discrepancies to maintain accurate financial records.
• Bank Reporting: Prepare and review daily bank reports to track cash flow and ensure all transactions are recorded correctly. Analyze reports for any anomalies or discrepancies and take corrective actions as needed.
• Weekly AP Check Runs: Process weekly accounts payable checks, including verifying payment details, printing checks, and obtaining necessary approvals. Ensure timely and accurate payment to vendors to maintain good business relationships.
• Payroll Management: Manage payroll updates and changes in a timely manner. Run bi-weekly payroll using Paychex, ensuring all employee hours, deductions, and benefits are accurately processed. Post automated payroll journal entries to QuickBooks and resolve any payroll-related issues.
• Credit Card and Mileage Reporting: Reconcile monthly credit card statements for Chase and American Express, ensuring all transactions are recorded and categorized correctly. Prepare and post journal entries related to mileage and gas expenses reported through Motus.
• State Sales Taxes: Handle online state sales tax filings for four states, ensuring compliance with all applicable tax regulations and deadlines. Accurately prepare and submit sales tax returns and manage any correspondence with state tax authorities.
• Scorecard and Reporting: Assist in the preparation of weekly scorecards and backlog reports to track key performance indicators and operational metrics. Support month-end reporting by providing necessary data and analyses.
• Commission Calculations: Calculate and report monthly commissions based on sales performance and commission structures. Ensure accuracy in commission payments and maintain detailed records for audit purposes..

What Makes You a Perfect Fit:

• Detail-Oriented: Strong attention to detail in managing financial transactions and reports.
• Organizational Skills: Ability to handle multiple tasks efficiently and meet deadlines.
• Flexibility: Adaptable to occasional changes in payroll and small projects requiring flexibility.
• Communication Skills: Clear and effective communication with team members, vendors, and stakeholders to resolve issues and ensure smooth operations.
• Problem-Solving Abilities: Proactive in identifying and resolving discrepancies or challenges in financial data and processes.
• Time Management: Efficiently prioritize tasks to manage daily responsibilities and meet reporting deadlines.

Required Experience & Skills:

• Industry Background: Experience in accounting across various industries is highly valued, with a preference for those who have worked in fast-paced or high-demand environments. Experience in the medical sales industry is favored. Familiarity with managing financial data, preparing reports, and ensuring accuracy in diverse business contexts is advantageous. Experience in sectors where meticulous financial management is crucial will be considered.
• Experience Level: Minimum 4-5 years of experience in an accounting role, preferably within a high-demand industry or corporate setting.
• Technical Expertise: Proficiency in accounting software and tools, including QuickBooks Desktop and Paychex. Basic understanding of financial metrics and reporting. Ability to quickly adapt to new technologies and software updates relevant to accounting functions.

Interview Process:

• Initial Phone Call: Engage in a brief conversation to understand your experience and suitability for the role.
• Video Interview: Delve deeper into your professional background and assess your skills in a 30-minute call.
• Practical Assessment: Showcase your creative abilities through practical tasks relevant to the role.
• Final Interview: Have a comprehensive discussion with our client to ensure mutual alignment.
• Background Checks: Conduct swift verification of your references and past employment details.

What Does a Typical Day Look Like?In the role of Accountant, each day involves managing and recording financial transactions with precision. You will begin by posting daily cash transactions and reconciling bank statements to ensure accuracy. Handling weekly accounts payable and bi-weekly payroll will be key tasks, along with managing monthly credit card reconciliations and mileage reporting. You?ll collaborate with various teams to assist in reporting and address any discrepancies. Your attention to detail and organizational skills will ensure accurate financial records and support smooth financial operations.

Keyskills :