Administration Executive

Job Description

Omani National_ Administration Executive | Thrifty Rent A Car | Thrifty | MuscatOverview of the role:The job holder has to ensure that all the corporate clients are promptly and accurately invoiced and effectively liaise withclients for timely collection to keep the past due amounts within specified limits. Administration Executive has to ensurethat collections at main branch are banked daily and liaise with outlying branches to deposit the collections on a dailybasis. Administration Executive has to manage payables function and should have good understanding of tax rules andensure that all relevant documents are obtained from suppliers.What you will do:Sales Accounting & Credit Control:- Review & reconciliation of rental branch accounting- Follow up with corporate client for speedy recovery of dues and endurethat credit limits are strictly enforced- Take prompt action on bounced cheques and unauthorized credit cards- Conduct audit of outlying branches and ensure adherence to companypolicies- Ensure Traffic Fines are paid to ROP on time and invoiced with claimvoucher reference and recovered from customerDaily Banking Activity.Daily Banking Activity:- Ensure daily collections are banked on time- Ensure schedule is maintained for PDCs and Credit Card charges to ensure timely recovery of dues- Coordinate with AFSS for timely bank reconciliation- Coordination with AFSS related to Bank Guarantee, Tender Bond and other banking related affairs- Credit note and Adjustment invoice creation as per business requirement- Manage Petty Cash for main office and other branches and coordinate with AFSS for swift replenishment of same- Submission of Petty Cash and Credit Claims on weekly basis.Payables Management & Reconciliation- Create purchase orders for purchase of vehicles, consumables and otherservices in line with policies and procedures- Verify supplier invoices against issued LPOs and coordinate with AFSS forsupplier payments- Maintain supplier files and all relevant documents for Withholding tax- Handle supplier enquiries and grievances- Handling Good Receipts Notes in SAP within specific month to capture theexpenses.- Obtaining vendor invoices on timely manner to book invoices on time.- Obtaining Documents of new suppliers for approval and vendor accountcreation.- Obtaining Vendor statements and submission to APSSC for theirreconciliation and releasing the payments to vendor on time.- Obtaining Quotations from vendors for purchases as per businessrequirements.Business MIS & Documents Control- Prepare KPI reports for business on a weekly basis (Vehicle status reportfor DMR, Customer Aging report and other reports as per requirement)- Verification and submission of Incentive on monthly basis to HRSS.- Submission of Payroll inputs to HRSS on monthly Basis.- Coordination with HRSS related to HR affairs of Thrifty staff membersfrom Business end.Administration- Renewal of Tenancy Agreements of locations- Renewal of Municipality Licenses of Branches- Renewal of CR related Documents.

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