Maintain and develop filing systems and records to ensure that records are maintained that can readily provide current, accurate and accessible information
Support the Director in the preparation and presentation of reports, proposals, budgets and related activities
Complete a broad variety of administrative tasks that facilitate the Director?s work including assisting with special projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; and completing expense reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Director?s style and organization policy.
Work closely with the Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a barometer, having a sense for the issues taking place in the environment and keeping the Director updated. Anticipate Director?s needs in advance of meetings, conferences, etc.
Set up meetings and appointments, organizing venues and hospitality for visitors etc
Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
Provide event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
Take responsibility for the ordering of stationery and office supplies
Arranging travel and accommodation for the Director
Service the board including the production of agendas, minutes, and key papers
Play a key role in the formatting and presentation of Director?s corporate materials and documents.
Process and distribute daily mail
Ensure bills are paid on time
Keeping accounts for projects, household expenses, contractors, overseas residences etc.
Manage petty cash reimbursements and reconciliation
