Study the project main contract and prepare a map of the main contract obligations and risks and the corresponding proper flow down of those obligations to subcontractors, service providers and sub-suppliers.
Draft project standard templates for purchasing and subcontracting in compliance with the flow down strategy extracted from the main contract and close gaps of the company?s obligations/liabilities exposure.
Coordinate the drafted standard templates with the Legal team, review and amend as needed until the approval and issuance.
Prepare and distribute orientation guidelines for the project teams on the Issued templates and the usage of each.
Participate/advise in the preparation of the project subcontracting plan.
Receive and review requests from projects teams for the Issuance of project related subcontracts.
Initiate the cycle of RFQs compiling, per package, in accordance with the subcontracting plan and the received requests, for purpose of Issuing it to potential subcontractors.
Receive RFQ documents from project teams, review and ensure consistency with the contract conditions and call for workshops to resolve ambiguities and ensure alignment.
Incorporate final documents and issue the RFQ to the Procurement team to be shared with potential subcontractors.
Study, in collaboration with the Legal team, potential subcontractors legal registration documents against main contract requirements and applicable laws and qualify/disqualify potential subcontractors accordingly.
Receive and reply on subcontractors contractual/legal clarifications and deviations on the RFQ.
Issue addendums to the RFQ incorporating changes, advanced information and incorporating resolutions from the clarifications/deviations stage.
Conduct/attend negotiation meetings with short listed subcontractors to resolve deviations. Report deadlocks, if any, to the project manager for final resolution.
Incorporate all changes and deviations and issue the subcontract for signature.
Receive signed subcontracts, review hard copies, ensure proper filing and distribution of the signed subcontract to project concerned teams.
Handover the signed subcontracts to the responsible administration team, and if required, to the client.
