| Job Location | Jordan |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Administration Support Services |
| Functional Area | Not Mentioned |
The Front Desk Administration Officer will be the first point of contact for all AIPAclients. This includes assisting clients with their needs, managing the institute?stimetable in addition to providing personalized secretarial and administrative support ina well-organized and timely manner. This employee needs to be friendly and pleasantwith clients with a customer-oriented approach and should have strong English skills.Responsibilities:? Opens the building at the designated time and assures the readiness of thereception area at the start of the business hours.? Serve as the first point of contact to welcome AIPA visitors, answer, screen, andtransfer incoming calls and other correspondences.? Organizing external and internal events, classes and APIA staff meetings.? Manages the AIPA timetable by scheduling lessons in coordination with students,their parents and AIPA teachers, allocates classrooms/ practice rooms andensures that no overlaps occur while keeping track of all scheduled lessons.? Handles the payment process and provides the clients with their respectivereceipt while ensuring to document and report all payments processed.? Maintains office security by following safety procedures, controlling access inand out of the building, observing and reporting any suspicious activity.? Secures the building and locks all entrances at the close of each working dayaccording to agency protocols.? Handle clerical duties (such as filing, copying, scanning?etc.) while ensuring tomaintain accurate database and keep all the information confidential.? Receives, sorts, and distributes mail/ deliveries.? Orders office supplies and keeps inventory of stock while ensuring to keepupdated records of expenses and costs.? Performs a variety of secretarial duties in support of the administrative activities.? Performs any other duty as assigned by the direct manager.
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