Business Administrative Assistant

Job Description

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language.We work in two ways ? directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK.These connections lead to an understanding of each others strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.Role Purpose:To support the business operations administration function in maintaining Jordan British Council facilities, systems, processes & documentation, and handle internal enquiries & requests related to business operations. The role will contribute to the achievement of British Council corporate standards and meet relevant polices/ procedures.To be a pro-active member of the business operations team. Work as part of an efficient and effective team to support the business in achieving objectives. The role will ensure that team performance adds value to the delivery of objectives and to ensure that all risks, compliance, and business continuity are identified and monitored.To support business operations management in the delivery of new initiatives and change programmes.Main Accountabilities:Administration and customer support:

• Deliver office administrative tasks and clerical work
• Creating and following up monthly premises and overhead PRs and ensure payment on time.
• Managing and controlling Jordan office invoices and sharing them via Mena shared mailbox on daily basis
• Follow up with vendors for reconciliations and year end vendor clearances.

Relationship & stakeholder management:

• Ensure good relationship with internal and external stakeholders
• Manage relationship with banks and vendors and respond to any related enquiry

Finance & resource management:

• Managing cash policy and ensuring compliance including posting GLs for Cash and petty cash on SAP daily
• Manage the preparation and delivery of off system payments.
• Leading on payables, executing payment runs, refunds cheques and responding to any related request from FC team, vendor or bank
• Managing and updating the delegation of authorities for Jordan office
• Train new joiners on using SAP in PR creation, GR and IR, staff to clear their accounts on SAP, and preparing OTV and Journals for other departments
• Monthly preparing for accruals, deferrals, and prepayments
• Reconciling card payments, pay tabs and reporting on daily basis.

About You (essential requirements for the role):

• Relevant degree or equivalent level of experience in accounting and administration
• The British Council systems and global processes operate in English. This job requires written and verbal proficiency in English and Arabic.
• At least 1 years? experience in a similar role. Proven track record in general office administration.
• Experience working in a multi-cultural organisation in an international context
• Strong organisational skills with the ability to prioritise tasks and meet deadlines
• Ability to build effective relationships with employees and management to achieve the delivery of high quality and effective professional services
• Ability to develop and manage a range internal and external stakeholder relationships
• Strong administrative experience with the ability to interpret and follow organisational policy and practices.
• Finance experience and use of SAP systems
• Demonstrated experience in using Microsoft Office in particular excel

Further Information

• Role: Business Administrative Assistant(31741)
• Number of positions: 1
• Pay Band: BRC-4-H
• Location: Jordan
• Contract type: Fixed term contract -Temporary contract (Maternity cover- 6 months)
• Closing date: 12th August 2022 (23:59 Gulf Standard Time)
• Salary: 645.00 JOD
• Other: This role is open to candidates who have right to work and located in Jordan.
• Please note that all applications should be submitted only in English.
• It is advisable to apply in advance to avoid any technical issues at the last moment

A connected and trusted UK in a more connected and trusted world.Equality , Diversity, and Inclusion(EDI) StatementThe British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.The British Council iscommitted to safeguarding children, young people and adults who we work with.We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council?s Safeguarding policies for Adults and Children.If you have any problems with your application please email askhr@britishcouncil.orgPlease note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ?ASK HR? email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

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