Procurement Manager

Job Description

Job Summary:The Procurement Manager is responsible for overseeing procurement activities and ensuring effective and efficient procurement and delivery planning.ÿStrategic / General Duties and Responsibilities:

• Develop the procurement department?s annual budget and ensure all employees are working towards achievement of the department?s goals and objectives within the assigned budget by setting the required targets and responsibilities for the department staff.
• Develop the Annual procurement plan and capture procurement intensions for the forthcoming years high and low workload periods and avoid sudden shortages or excess items or services
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Partner with stakeholders to ensure clear requirements documentation
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Assess, manage and mitigate risks
• Seek and partner with reliable vendors and suppliers
• Determine quantity and timing of deliveries
• Review the operating results of the procurement department and compare them to established objectives and goals, and follow-up to ensure appropriate measures are taken to correct unsatisfactory results

• Manage and optimize the following specific processes:
• Receiving Purchase Requisitions (PR?s)
• Creating Request for Quotations (RFQ?s)
• Maintaining Vendor Quotations
• Maintaining Vendor Lists and Prices
• Negotiation Vendor Quotations
• Creating Purchase Orders (PO?s)
• Vendor Selection in (coordination with the concerned department)
• Establish and maintain a Vendors Management system which should include all information related to all vendors that company work with.ÿ
• Develop and maintain positive relationships with suppliers, to ensure smooth operations and benefit from deals.
• Purchase Orders (PO?s), Request of Quotations (RFQs), and any other related documents to ensure they comply with company policies and procedures and communicate with Stores Manger/supervisor to manage inventory levels and assist in achieving precise re-order point.
• Ensure the completeness of the (PO) related documents by ensuring that each (PO) is accompanied by an approved requisition document, a quotation analysis and other supporting documents (i.e. original quotations, special agreements with Vendors, etc?)
• Maintain purchasing documentation in order to provide accounting with the necessary information for invoicing.
• Evaluate the letter of credit and collaborate with Finance Department to ensure timely financial obligations avoiding any delays due to late payments for procured items.
• Ensure that the price list of items from vendors is regularly updated in the system to maintain accuracy as per the PR?s and the PO?s.
• Participate in negotiations with vendors to determine the most suitable vendor in terms of price, quality and service level as per company policies and procedures.
• Monitor the purchasing process to ensure receipt of accurate items as per PO?s.

1. Provide advice, guidance, direction, and authorization to functions personnel to carry out major plans and procedures, consistent with established policies.
2. Communicate and discuss the function?s guidelines and procedures with employees to ensure responsibilities, authorities and accountabilities are defined and understood.
3. Delegate some of the responsibilities to appropriate subordinates in order to benefit from smooth running of the function?s operation
4. Provide guidance and leadership to all functions employees to ensure effective and efficient flow of work, and ensure all employees recognize their fundamental role in the function.
5. Monitor the adherence of functions employees to company guidelines, policies and procedures
6. Ensure effective functions performance through the selection, development, deployment and motivation of competent staff.
7. Perform other duties related to the job as assigned by the Line Manager.

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