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Executive Secretary

5.00 to 8.00 Years   Jeddah, Saudi Arabia   30 Jul, 2019
Confidential Company
1 Jobs Openings
Job LocationJeddah, Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryDistribution & Logistics
Functional AreaNot Mentioned

Job Description

Primary Purpose of the Job:Manages the overall organization and coordination of the CEO office to facilitate effectiveness and efficiency for all activities related to him. He/she will perform a wide range of administrative support activities and assistance to the CEO to facilitate the efficient operation of the organization.Principal Accountabilities:

  • Provides secretarial and administrative support to the CEO.
  • Coordinates work with other executives and support staff to ensure a high performance, customer service-oriented work environment.
  • Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature;
  • Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures.
  • Schedules, prepares agenda and meeting materials and types minutes for various meetings.
  • Maintains the CEO?s calendars; coordinates, arranges and confirms meetings.
  • Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment.
  • Responds to requests for information and complaints, refers matters to appropriate executive and/or takes or recommends action to resolve the request or complaint.
  • Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed.
  • Acts as liaison in coordinating matters between the CEO?s Office and other department heads and managers.
  • Refers or recommends referral of matters to appropriate departments and staff for action and report.
  • Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the CEO.
  • Represents the CEO?s office and on internal committees and task forces and with external groups and organization
  • Performs other duties as assigned

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