Document Controller - Taif

Job Description

Document Controller ? TaifNous mobilisons la force de l?innovation pour vous aider changer le monde et contribuer resoudre les defis les plus complexes de nos clientsWe harness the power of innovation so that you can change the world and help our customers solve their most complex challengesReq #: R132080Location: SA ? JeddahCategory: Accounting/Finance/AdministrationRole:Under minimal supervision performs a variety of document control functions for a project or department.Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.Coordinates...Role:Under minimal supervision performs a variety of document control functions for a project or department.Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.Responsibilities:Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers? needs.Provides assistance to users in capturing and locating electronic information.Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.Assists junior document control staff to ensure effective implementation of project-specific procedures.Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.Delegates and directs the work activities of project document control team.Performs other duties commensurate with functional level and responsibilities.Contributes as a team player who is deadline driven and works well with others.Performs other responsibilities associated with this position as may be appropriate.Qualifications:Diploma or Bachelors in any relevant discipline.10+ years of relevant work experience in similar projects.Proficiency in Oracle Aconex is a must.Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.Minimum Clearance Required to Start:Not Applicable/NoneParsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.Veteran SupportWe provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.HealthHealth is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.COMPETITIVE BENEFIT OFFERINGSFinancial WellnessWe care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.Work Life HarmonyBalance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.Career DevelopmentWe are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.Mind & Body* At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

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