Document Controller

Job Description

Roles & ResponsibilitiesKey ResponsibilitiesManage and maintain all construction project documentation, including engineering drawings, shop drawings, material submittals, RFIs, WIRs, method statements, and technical documents.Establish and maintain an efficient document control system for construction projects.Receive, register, distribute, track, and archive incoming and outgoing project documents.Maintain document registers, transmittals, drawing logs, correspondence logs, and technical submittal records.Ensure all project documents are properly numbered, filed, updated, and stored in accordance with company procedures.Control the issuance, revision, and distribution of construction drawings and technical documentation.Coordinate with Project Managers, Site Engineers, QA/QC Engineers, consultants, subcontractors, suppliers, and clients regarding document submissions and approvals.Monitor document approval status and follow up on pending documents to support project schedules.Prepare document transmittals and maintain accurate records of all project correspondence.Maintain both electronic and hard-copy filing systems while ensuring document security and confidentiality.Support site teams by ensuring they have access to the latest approved drawings and project documents.Assist in preparing project reports, handover documents, operation & maintenance (O&M) manuals, and project close-out documentation.Ensure compliance with company document control procedures, quality standards, and ISO requirements.Perform regular audits to verify document accuracy, completeness, and version controlDesired Candidate ProfileQualifications & SkillsBachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or a related field.Minimum 3?8 years of experience as a Document Controller in construction projects.Proven experience working on building construction, infrastructure, MEP, civil engineering, or industrial construction projects.Previous Saudi Arabia or GCC construction experience is highly preferred.Strong knowledge of construction documentation, engineering drawings, document control procedures, and project management processes.Experience handling shop drawings, material submittals, RFIs, method statements, WIRs, MIRs, inspection reports, QA/QC documentation, and project correspondence.Proficiency in Microsoft Office (Excel, Word, Outlook).Experience using document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms is an advantage.Excellent organizational, communication, and coordination skills.High attention to detail with strong document management and record-keeping abilities.Ability to work under pressure and manage multiple construction projects simultaneously.Knowledge of Saudi construction standards and documentation requirements is an advantage.Valid Saudi Arabian driving license is preferred.Preferred ExperienceExperience working for construction contractors, engineering companies, or project management firms.Familiarity with Saudi authority documentation and approval processes.Experience supporting remote construction sites and multiple project locations.Knowledge of ISO 9001 document control procedures.Experience preparing project handover files, O&M manuals, and close-out documentation.Familiarity with QA/QC documentation, HSE records, and construction project reporting.

Keyskills :