Project Coordinator

Job Description

We are seeking a ?Project Coordinator? based in Iraq, to help the organization meet a multitude of objectives regarding planning, management, documentation and follow up of shipments in its Logistic and Freight Forwarding activities under the direct supervision of the Project Manager (PM), the Project Coordinator will perform the following duties:?Coordinates extensively and liaises frequently with Safwan Logistics Base, Um Qasser Operations Centre, Governmental Authorities and company offices worldwide regarding regulations/requirements and the processing of supply chain management.?Responsible from shipping order receipt until delivered at site included but not limited to operations, finance and reporting?Develops solutions for problematic situations related to logistics services in Iraq to ensure problems are solved prompt, efficient and in a professional manner. ,??Reports on a regular basis to the Operations Manager, Project Manager and other offices, as required.?Attend client meetings and assist with determination of project requirements??Assist the PM / OM in the drafting and issuance of project proposals, RFP?s, cash flow forecast, actual cash flows and preliminary schedules etc.???Track the progress and quality of documentation being provided by clients and or contractors?Effectively and accurately communicate relevant project information to the client and project team??Flag issues or problems immediately to client and project team, depending the kind of issue internal discussion to be considered.?Ensure clients? needs are met in a timely, professional and cost effective manner??Maintain Daily Tracking Reports as per specific clients? requirements?Prepare Weekly Fund Requests in line with specific clients? requirements, if required?Prepare ad-hoc Advance Fund Requests in line with specific clients? requirements, if required?Monitor fund receiving, outlays and actuals on daily basis??Assist the PM / OM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval. At least three quotations to be requested and reviewed.?Track, manage and execute all current and pending shipments??Prepare substantial completion certificates (File Cost Sheet & File Check List) and ensure all required?shipment close out documents are obtained (receipts / invoices)?Communicate ideas for improving company and/or client processes with a positive and constructive attitude, and support other colleagues to develop and strengthen such attitude, if required.?Keep the PM / OM and others informed about project status and issues that may impact client relations / requirements??Maintains up-to-date filing records (in both electronic and hard copy format) for all incoming and outgoing correspondence and documents including all Administrative Instructions and Circulars relating to each job file separately or related to a project.??Maintain periodic follow up to assure the renewal of temporary imports in timely manner??Provides necessary background information, maintain follow-up system, and draw the attention of the supervisor to matters requiring immediate and/or personal attention?Utilize available tools of support??Analyze own performance and quality on regular basis and asked supervisor for support and advice, when and if required.

Keyskills :