Human Resources and Administration Officer

Job Description

ROLE PURPOSE: The HR Officer is responsible for all HR, including recruitment, timesheets, tracking leave and providing support on HR policies. The HR officer will also provide admin support to the staff and office management to ensure smooth functioning of the office, premises maintenance, office equipment, managing mail, office supplies, workshops or trainings support, supervise the domestic staff, etc.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.SCOPE OF ROLE:Reports to: Field ManagerStaff reporting to this post: HR/Admin AssistantKEY AREAS OF ACCOUNTABILITY :Draft vacancy announcement based on SCI formats for approved recruitments and placing vacancy announcements.Schedule job interviews with candidates in accordance with SCI procedure.Guide and Lead recruitment processes, Ensure that candidate selection processes are in accordancewith SCIs policies and procedures for Iraq with a focus on transparency, fairness and recruitment onthe basis of merit.Maintain accurate, updated and confidential personnel and recruitment files and trackers.Maintain accurate, updated and confidential personnel and recruitment files and trackers.Review and monitor the status of all national staff employment contracts in the Center and ensure thatthe FOM and the Country Director are updated well in advance of renewals or changes required.Prepare all new and revised staff contracts, offer letters, salary offer sheets and personal declarationsand advise the FOM proposed salary scales for each position.Prepare service and consultancy contracts for suppliers, service providers and consultants based onappropriate procurement methods.Maintain an accurate, updated and well organized, confidential HR filing system.Lead new staff induction processes ensuring that all new staffs are introduced to Save the Childrenspolicies and procedures and that they are re-oriented on a periodic basis.Maintain tracking sheets for al employment, service and consultancy contracts and advise the FieldOffice Manager of contracts expiring within one month.Support the tracking of employee time-sheets and review leave/vacation balances.Prepare the monthly payroll and payments for service and consultancy contracts.Prepare and/or disseminate communication memos for staff as and when requested by the Field Office Director or the Country Director.Work closely with the Field Office Manager to implement annual, mid-year and probationaryperformance review processes.Ensure that all staff departing Save the Children completes a full and documented handover and that exit interviews are conducted.Any other related tasks as requested by Supervisor.Administrative Responsibilities:Implement general administrative systems, procedures and filing systems.Implement systems for office management including clean office policies.Manage all incoming and outgoing mail including filing, reference numbers and courier services.Supervise cleaners/housekeepers to ensure that the office and houses are properly cleaned andprovisioned with drinking water, cooking gas, office supplies and cleaning supplies.Staff Management, Mentorship, and Development:Supervise admin assistants and housekeepers and provide support to the logistics officer.BEHAVIOURS (Values in Practice)Accountability:holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesholds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.Ambition:sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the samewidely shares their personal vision for Save the Children, engages and motivates othersfuture orientated, thinks strategically and on a global scale.Collaboration:builds and maintains effective relationships, with their team, colleagues, Members and external partners and supportersvalues diversity, sees it as a source of competitive strengthapproachable, good listener, easy to talk to.Creativity:develops and encourages new and innovative solutionswilling to take disciplined risks.Integrity:honest, encourages openness and transparency; demonstrates highest levels of integrityQUALIFICATIONS AND EXPERIENCE:College GraduateAt least 2 year experience in HR with other NGO or Private OrganizationAbility to work simultaneously with multiple tasks, willingness and ability to work efficiently with a wide diverse group of peopleWorking ability with tight deadlines and in a fast growing program environmentStrong organizational skillsExcellent interpersonal and communication skillsGood spoken and written English, Arabic and KurdishComputer literate (word, excel, power point)Strong organizational skillsThe OrganisationWe employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.We are working towards three breakthroughs in how the world treats children by 2030:No child dies from preventable causes before their 5th birthdayAll children learn from a quality basic education and that,Violence against children is no longer toleratedWe know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.Application Information:Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.Save the Children does not charge a fee at any stage of the recruitment process.How to applyPlease follow this link to apply:

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