Finance Officer

Job Description

Position: Finance Officer Reports To: Deputy Director of Finance & Accounting Position Summary & Reporting Lines:Under the direct supervision of the Deputy Director of Finance, the Finance Officer will be responsible for collection of financial documents & implementation of financial processes in Sulaiymaniyah. S/he will ensure that all cash in/out-flow are handled appropriately and reconciled with QuickBooks records. Finance officer has to ensure the quality and timely accounting for the Sulaiymaniyah projects mainly in cash handling procedures, cash transfer management and reconciliation, receipts and supporting documents, electronic documents/data transmission, consolidation of overall Sulaiymaniyah?s financial transactions, monthly cash reconciliation/closing process and furnishing scan documents, ensuring strict respect of deadlines and strict compliance to HAI guidelines, financial standards and procedures;The finance Officer will be responsible on dealing with daily Sulaiymaniyah office?s cash transactions mainly in/out flow (To/from) country office. S/he will be functionally report to Deputy Director of Finance and Accounting and will administratively report to Director of Finance & Accounting.The finance officer will also assist Senior Finance Officer in reconciliations of DCC reports and will help the follow-up of programs? advances reconciliation.Essential Duties and Responsibilities:

• Maintain timely, accurate & effective communication with all program staff in and manage the program requests.
• Maintain & Update Cash Counts (DCC) daily and in accurate manners.
• Ensure that all financial transactions of Sulaiymaniyah are properly supported with relevant evidence and comply with the HAI financial rules, procedure and policies.
• Ensure proper process documentation of all financial transactions in compliance with HR, Procurement & Administration rules.
• Oversee cash management of Sulaiymaniyah office.
• Collect funds through Hawala and transfer from Sulemaniyah banks for Cash in safe (Sulaiymaniyah).
• Ensure compliance with the organizational policy in regards advances for project related travel policy.
• Ensure all supporting documentation are available with transactions before payment as per donor & organizational
• Arrange timely fund disbursement to the program teams.
• Undertake other general finance duties as required to facilitate the smooth running of accounting and projects? finance
• Ensure the proper allocation of each expense to the corresponding cost center.
• Prepare Wire transfer orders and ensure that they are properly documented with mandatory supports and are completed for approvals.
• When using a Hawala making sure that all procedures and documents are in place for transparency and compliance.
• Ensure payments are made in a timely manner for operational expenditure.
• Facilitate disbursement of Iraq-national staff monthly payroll in cash.
• Facilitate Program team by managing the cash distribution (participants? transportation & per diem) during program?s events.
• Act as focal person of Sulaiymaniyah office to facilitate the program?s staff in their requests for program advances, reimbursements, reconciliations & Purchase Requisitions (PRs) and keep direct collaboration with Finance Officer & Senior Finance Officer (Suli) for timely funds flow.
• Careful review of Sulaiymaniyah?s transactions then forward the scan documents to Finance Officer (Suli) for approvals of DOF & CD.
• Follow the internal controls of disbursement to staff advances, third parties/Vendor payments and returning the un-spend cash from program staff?s reconciliations and safeguard against loss/misuse.
• Provide guidance to program staff in Sulaiymaniyah on best practices of accounting procedures, advance requests, reimbursements & Reconciliation forms.
• Support DDoF/Senior Finance Officer for data entries in QuickBooks when required.
• Work closely with the Senior Finance Officer and Deputy Director of Finance to reconcile the DCC records with QB records.

• University degree in Accounting/Finance or Bachelor in Business Administration, mainly in accounting.
• Three years? experience with international non-governmental .
• Proven experience in bookkeeping & accounts management skills.
• Ability to prioritize the tasks and demonstrated ability to manage cash.
• A track record that demonstrates energy and creativity, and the ability to successfully prioritize, handling cash and managing competing priorities
• Excellent verbal and written communication skills, including public speaking and presentation skills
• High level computer proficiency in MS Word and Excel
• Able to handle and guard confidential information sensitively and discretely.
• Ability to remain calm under pressure
• Experience in QuickBooks is an asset.

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