Administrative Assistant

Job Description

Overview***This position will be physically located in Iraq in support of LOGCAP.***

• Under the supervision of the Combined Screening Team Manager, the Administrative Assistant prepares briefings in Word, PowerPoint and charts in excel for the Manager as required by the weekly, monthly, quarterly or annual battle rhythm. Conducts research as required on any matter mission related and prepares information paper on the same. Handles all paperwork in the processing of new badges and badge renewals for all assigned personnel, assists in safety briefings/reports, logistics accountability, purchase request, training reports, contract deliverables and other administrative areas as needed. Performs other missions as required by the Combined Screening Team Manager.

ResponsibilitiesThis position description is subject to change at any time as needed to meet the requirements of the program or company.

• Performs other missions as required by the Combined Screening Team Manager.
• Perform duties related directly to the operational aspects of the Department.
• Assist the Manager in creating and standardizing processes and procedures to improve efficiencies.
• Gathers and maintains files on data and statistics related to the Departments day to day operations and notes trends or voids to the same.
• Provides administrative support to Director/Manager/Staff to include preparing reports, preparing correspondence, proofreading, and editing documents, preparing and distributing documents, reports and other materials, photocopying, filing, and ordering supplies.
• Gathers information and prepares reports for daily, weekly, or monthly transmission. Proofreads correspondence and reports for accuracy.
• Performs other duties as assigned.
• Responsible for the scheduling of all CST related appointments in support of the biometric screening process.

Qualifications

• Minimum Qualifications: One year related experience may be substituted for one year of education, if degree is required.
• OCN Qualifications/Experience Requirements:
  • Three (3) years of technical experience.
  • Read, write, and speak English at proficiency level 4.
• Proof of COVID-19 Vaccination:
  • To be qualified for this position you must comply with USCENTCOM MOD 16 that requires proof that you are fully vaccinated for COVID-19, as defined by the CDC or host country requirements. As of now, to be fully vaccinated for COVID-19 you must have received either two doses of Pfizer BioNTech Vaccine, two doses of AstraZeneca/Oxford Vaccine, two doses of Moderna Vaccine, or one dose of Johnson & Johnson Vaccine, and two weeks must have elapsed after the final dose was administered. This definition may change in accordance with CDC guidelines. Compliance with this government requirement is an essential function of the position and is a condition of employment.
• Experience:
  • Word, Outlook, Excel and working knowledge of Access.
  • Must be able to read, write, and speak fluent English.
  • Working knowledge of Microsoft Office.
  • Previous experience in badging, Biometric and/or screening cell desired
• Skills:
  • Must be able to work independently with little or no supervision.
  • Exceptional multi-tasking abilities and excellent follow-through on all assigned tasks is essential.
  • Must maintain flexibility in a fluid environment and demonstrate a positive attitude.
  • Intermediate to advanced English language skills (written and verbal).
  • Must have excellent interpersonal and customer service skills.
  • Ability to treat confidential information with professionalism and discretion.
  • Ability to keyboard at a minimum of 40 words per minute
• Working Conditions:
  • Must be capable of working in an extreme weather conditions with temperatures exceeding 120 degrees Fahrenheit.
  • Indoor and/or outdoor environment with very adverse and harsh conditions (i.e., hot, dry, duty, desert environment with average temperatures of 30 degrees in the winter and 130 degrees in the summer months).
  • Includes some industrial production environment conditions as well.
• Physical Requirements:
  • Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
  • Employee use of personal protective equipment (PPE) is required for some situations. PPE includes, but is not limited to, head, foot, torso, respiratory, vision, and hearing protective devices.
  • Must comply with all Fire and Safety Regulations and post policies.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

• Minimum Qualifications: One year related experience may be substituted for one year of education, if degree is required.
• OCN Qualifications/Experience Requirements:
  • Three (3) years of technical experience.
  • Read, write, and speak English at proficiency level 4.
• Proof of COVID-19 Vaccination:
  • To be qualified for this position you must comply with USCENTCOM MOD 16 that requires proof that you are fully vaccinated for COVID-19, as defined by the CDC or host country requirements. As of now, to be fully vaccinated for COVID-19 you must have received either two doses of Pfizer BioNTech Vaccine, two doses of AstraZeneca/Oxford Vaccine, two doses of Moderna Vaccine, or one dose of Johnson & Johnson Vaccine, and two weeks must have elapsed after the final dose was administered. This definition may change in accordance with CDC guidelines. Compliance with this government requirement is an essential function of the position and is a condition of employment.
• Experience:
  • Word, Outlook, Excel and working knowledge of Access.
  • Must be able to read, write, and speak fluent English.
  • Working knowledge of Microsoft Office.
  • Previous experience in badging, Biometric and/or screening cell desired
• Skills:
  • Must be able to work independently with little or no supervision.
  • Exceptional multi-tasking abilities and excellent follow-through on all assigned tasks is essential.
  • Must maintain flexibility in a fluid environment and demonstrate a positive attitude.
  • Intermediate to advanced English language skills (written and verbal).
  • Must have excellent interpersonal and customer service skills.
  • Ability to treat confidential information with professionalism and discretion.
  • Ability to keyboard at a minimum of 40 words per minute
• Working Conditions:
  • Must be capable of working in an extreme weather conditions with temperatures exceeding 120 degrees Fahrenheit.
  • Indoor and/or outdoor environment with very adverse and harsh conditions (i.e., hot, dry, duty, desert environment with average temperatures of 30 degrees in the winter and 130 degrees in the summer months).
  • Includes some industrial production environment conditions as well.
• Physical Requirements:
  • Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
  • Employee use of personal protective equipment (PPE) is required for some situations. PPE includes, but is not limited to, head, foot, torso, respiratory, vision, and hearing protective devices.
  • Must comply with all Fire and Safety Regulations and post policies.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.This position description is subject to change at any time as needed to meet the requirements of the program or company.

• Performs other missions as required by the Combined Screening Team Manager.
• Perform duties related directly to the operational aspects of the Department.
• Assist the Manager in creating and standardizing processes and procedures to improve efficiencies.
• Gathers and maintains files on data and statistics related to the Departments day to day operations and notes trends or voids to the same.
• Provides administrative support to Director/Manager/Staff to include preparing reports, preparing correspondence, proofreading, and editing documents, preparing and distributing documents, reports and other materials, photocopying, filing, and ordering supplies.
• Gathers information and prepares reports for daily, weekly, or monthly transmission. Proofreads correspondence and reports for accuracy.
• Performs other duties as assigned.
• Responsible for the scheduling of all CST related appointments in support of the biometric screening process.

Keyskills :