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Team Assistant ( Office )

1.00 to 10.00 Years   Fujairah, United Arab Emirates   13 Apr, 2025
HUMAN-CRAFT -FZCO
1 to 9 Jobs Openings
Job LocationFujairah, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

Location: Fujairah, UAEIndustry: Hard Commodities / Petrochemical & RefiningLanguage Requirement: Arabic and English full professional fluency.Employment Type: Contract ? Initial Duration 12(+) months.Recruitment: On behalf of our UAE-based clientAbout the Role:We are recruiting on behalf of our UAE-based client, a reputable company in the hard commodity sector, for the role of Office Team Assistant. This opportunity is part of a 12+ month international project, based in Fujairah, UAE, with the potential for extension depending on project progress and performance.OUR CLIENT is seeking a proactive, culturally aware, and detail-oriented Office Team Assistant to support the successful establishment and daily operations of our newly opened small scale office. This pivotal role combines high-level front-office responsibilities with comprehensive office coordination and administrative support. You will serve as the face of our office, ensuring a warm and professional welcome for guests while playing a key part in ensuring smooth internal processes and support for employees, management, and their familiesKey Responsibilities:Front Office & Guest Management:

  • Serve as the first point of contact for all visitors ? greet guests with professionalism and warmth, reflecting the company?s values.
  • Manage the reception area, ensuring it is always tidy, welcoming, and presentable.
  • Understand and respect Arabic cultural protocols in all interactions.
Office Operations & Administration:
  • Oversee day-to-day office operations and liaise with vendors and service providers (catering, cleaning, IT support, etc.).
  • Establish and maintain relationships with local office suppliers and service providers, ensuring competitive and high-quality service.
  • Coordinate maintenance, deliveries, office supplies, and any office-related infrastructure needs.
  • Ensure compliance with local office protocols, etiquette, and internal guidelines.
Executive and Team Support:
  • Manage calendars and appointments for management and team members, coordinating internal and external meetings.
  • Provide logistical support for team travel, including flight bookings, hotel arrangements, and transportation.
  • Assist in relocation processes for international hires and their families, including coordination with housing agencies, schools, and settling-in services.
Projects & Growth Support:
  • Support local office expansion initiatives and contribute to a scalable structure for future growth.
  • Collaborate with leadership on special projects and office initiatives.
  • Having hands on approach and being ready to any of the office activity needed

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