HR REGULATIONS TEAM HEAD

Job Description

Job PurposeTo review all staff financial declarations, penalty records, contract renewals, end of service, authorized signatures and maintain updated HR records in compliance with relevant HR policies, CBE Regulations and Labour Law principles.Key AccountabilitiesHR Regulations

1. Review all penalties and petitions reports and records to ensure adherence to HR policies, CBE Regulations and Labor Law principles, and ensure that HR system is updated with new penalties data to maintain data accuracy and further support decisions.
2. Review all non-financial HR letters and ensure efficient issuance with no delay to support staff satisfaction and avoid complaints, and supervise the process of handling all staff National ID applications through obtaining relevant official approvals to ensure proper execution.
3. Supervise the handling of day-to-day staff inquiries regarding relevant work tasks and governing laws and regulations and support in challenging cases.
4. Prepare all reports related to financial declarations, and Labour Office to ensure accuracy and that they are issued on the set timeframes to support Senior Management decisions.
5. Review the necessary approvals on granting theAuthorized Signature (External Authorized Signature) and track the Signature Bank-wide, in order to update the Signature list.
6. Review the status of all military service postponing certificates of staff to ensure accurate and updated HR records.
7. Supervise the documentation and archiving process of all staff files and documents.
8. Address and prepare all incoming requests or inquiries from the inspection team of any labour office, that arise from visits/investigations with any of our branches.

End of Services

1. Review all supporting documentation of resigned staff and review all documentation related to retirement, termination, dismissal, cut off letters and memos, in order to ensure alignment with end of service policy and labor law regulations.
2. Ensure providing solid documentation related to staff legal cases to support efficient investigations and decisions.
3. Monitor the probation period correspondences between HR and different business lines to avoid any delay and ensure proper documentation.
4. Review the loan facilities status for the outsourced employee to send the bank?s approval to outsource company before issuing of his release letter.
5. Supervise the team in accurately providing feedback on previous employees? reference checks to maintain information validity.

Policies, Processes and Procedures

1. Follow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

Day-to-day management

1. Supervise the day to day operations of the team providing some guidance in the related area, encouraging teamwork and facilitating related professional work processes in order to achieve high performance standards.

Compliance

1. Comply with all relevant CBE regulations, banking laws, AML regulations and internal CIB policies and code of conduct in order to maintain CIB?s sound legal position and mitigate any potential risks.

Qualifications & Experience

• Bachelor?s degree of Commerce, Business Administration or Accounting
• Minimum of 6 ? 8 years of experience in employees records and files in the banking sector.
• Proven experience and knowledge of Banking and Labour Laws.

Skills

• Very Good command of English and Arabic languages
• Very good communication skills
• Problem solving & planning skills
• Strong customer focus
• Good understanding of MS Office applications
• Planning and organizing skills
• Supervisory skills

Keyskills :