Government Relations Manager (Omani Only)

Job Description

JOB SUMMARYPrepares all official documentation and forms required by the Visa Officer and Government Relations Officer and generally assists in the Personnel Department.Process the official documentation and requirements related to expatriate work and residence in the Sultanate of Oman, including dependents, maintaining strict confidentially and integrity over personnel records. Accompany staff to government offices to complete formalities. Process and coordinate official documentation and representation required by the Hotel to effectively meet its official operative outputs, including visa, road permit & transportation assistance for Hotel employees & guests.CANDIDATE PROFILEEducation and Experience

• Secondary School Certificate.
• 5 years relevant experience preferably in a multicultural environment.
• Prior experience in an organization employing over 200 personnel.

Knowledge, Skills and Abilities

• Accurate English and Arabic typing.
• Attention to detail.
• Preferable: computer literate focused on MS Office.
• Good organization, records management and administrative skills.
• Mature, reliable and confidential disposition, team player with good interpersonal skills.

Language

• Excellent communication skills in written and spoken Arabic and English.

CORE WORK ACTIVITIESExpatriate StaffObtain and renew labor clearances to enable recruitment of expatriates into vacant positions.Obtain No Objection Certificates (NOCs) for Entry Visas and deposits them at Airport Immigration along with the employees flight details..Obtain residence visas, renew and cancel as required..Obtain family joining/ visit visas for eligible dependents renew and cancel as required..Obtain, renew and cancel Labour Cards as required..Process documentation and accompany expatriates to official offices to complete formalities and processes for residence: -oID / Civil Status Card (including fingerprinting)oGovernment Medical (including extended medical for food handlers) obtain medical books for all food handling employees, from the Ministry of Health/ Municipality, at the time of joining an on each renewal of the Labour Card..Obtain Road Permits for employees and their dependents..Obtain liquor licences..Assist employees in obtaining personal driver licences, registering personal vehicles, and liaising with the ROP in case of accidents..Assists personnel at the ROP in case of lost passports, documentation, personal problem solving..Process formalities of transfers of sponsorship.Guest Services.Submit visa applications to ROP Immigration and obtain No Objections Certificates deposit NOC with the immigration authorities in the Airport..Obtain Road Permits for guests..Process visa and road permit extensions.Contract and temporary staff, entertainers & employees visitors:.Obtain approvals from various Ministries for entertainers to perform in the Hotel and arrange Visas..Obtain approval from the ROP for the clearance of entertainers equipment from Customs..Obtain appropriate visas for employees visitors, IHG staff attending conferences and training.Hotel Services.Arrange visas through Diplomatic Missions for staff required to travel to other countries for business, training and conferences..Arrange visas through Diplomatic Missions for staff required to travel to other countries for business, training and conferences..Registration and renewals of the Hotels vehicles..Renewal of Hotels Certificates and Licences: Green Card, Muscat Municipality, Health Certificate etc..Accommodation Contract Renewals..Attest Certificates and Contracts at the Labour Department, Ministry of Foreign Affairs etc..Hand delivers correspondence to Government officials and offices..Pays the Hotels utilities bills at OIFC (water, electricity, telephone, facsimile, GSM and Internet) obtaining receipts. Cancel services, raising appropriate documents, as required..Follow up on official correspondence outstanding with Ministries and official bodies..Applications, changes and cancellations of Hotel and Staffs communications facilities: GSMs, telephones, Internet, facsimile.Administration & General.Handle the departments petty cash, maintaining documents and ensuring it is always accurate for audit..Filing and records management..Maintains tracking systems to follow up on applications, timely renewals and cancellations..Handle the Personnel Account, as delegated by the Department Head..Deputize at other personnel functions during periods of staff leave, or the departments Job Rotation and Development plans, or as tasked.Transportation:Duties and Responsibilities.Prepares the transportation employee schedule and allocates the weekly or monthly tasks between drivers including, but not limited to: -.Organizing Transportation for employee medical checks, fingerprinting & civil status registration, any other official requirements.Keeps a record of vehicle registration & insurance renewals, follows up timely renewals for registration..Maintains the service, repair, maintenance and cleanliness of the Hotels vehicle fleet ensuring preventative maintenance..Keeps individual service records for each vehicle..Ensures staff driving licences are up to date and valid..Maintains Log of trips, times, mileage and passengers..Ensures the maintenance of a Shift Handover book, details pending jobs, cleaning records of vehicles etc..Maintains Accident Reports and actions accordingly..Oversees the attendance records of subordinates, and administers overtime and recuperation procedures..Cooperates with the Housing Manager in the pick-up new members from the airport and any other drop & pick-up requirements..Correct rostering to ensure enough drivers and vehicles are available to support the Hotels operations.Develops subordinates to their full potential.Ensures work performed complies with company and hotel policies, procedures, and standards..Provide serves to passengers courteously..Effective management of transport section.Accountabilities.Produces consistently accurate work on time/ to deadline..Maintains accurate and up to date personnel records..Ensure all work processed complies with Oman Law, company and hotel policies, procedures and standards..Maintains confidentially and integrity of all staff records and any sensitive personnel information..Serves management, senior staff and hotel staff courteously..Keeps abreast of official documentation to process personnel requirements.Job Specific Tasks.Comply with Company and Department Standards Policies and Procedures Rules and Regulations the Staff Handbook - as they may be amended from to time, all of which form part of the staff agreement with the Hotel..Correct timekeeping..Adhere to the grooming policy including the wearing of name badges..Deliver a high standard or work performance and customer service, including handling and processing customer complaints and queries correctly..Cooperate and communicate with management, supervisors and colleagues to ensure effective workflow..Carry out reasonable instructions of management in respect of the agreed work..Aware of and adhere to the Fire, Life and Safety standards of the Company ensuring to report any risks to Management..Acquire good knowledge of all Hotel facilities and developments in the Company..Attend meetings and training sessions requested by Management..Maintain the departmental area in a safe, hygienic and presentable state, reporting risks and needs to management..Compliance with Oman Labour Law.Combining timeless glamour with a vanguard spirit, St. Regis Hotels & Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International. Be where you can do your best work, beginyour purpose,belongto an amazing globalteam, andbecomethe best version of you.

Keyskills :
Arabic typing English Typing Records Management Administrative Skills Communication Skills Ms Office

About Company

Marriott International

Job Source: jobs.marriott.com