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Business Support Assistant (Facilities) G4

1.00 to 10.00 Years   Egypt   19 Jan, 2023
World Food Program - Other locations
1 Jobs Openings
Job LocationEgypt
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

JOB PURPOSETo deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.KEY ACCOUNTABILITIES (not all-inclusive)

  • Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
  • Take responsibility for data integrity and for having complete set of soft and hard files, trackers and reports, to ensure information is accurate and readily available for the function.
  • Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently up to the required standards.
  • Work with a variety of individuals, taking on feedback, and ensure customer satisfaction through direct customer interaction and provision of timely and quality service to clients.
  • Act as a focal point for creating purchase orders and purchase requisitions using WFP corporate systems.
  • Act as a focal point for entering and updating real estate management data using WFP corporate systems.
  • Inspect the conditions of the premises, including daily patrolling, and suggest areas for improvement and coordinate actions as necessary.
  • Follow up on maintenance?s contracts, supervise inhouse contractors and monitor technical inspections and monthly maintenance visits.
  • Organize storage rooms, archives and hard files and act as a storekeeper.
  • Assist during refurbishment and renovation projects in the premises.
  • Assist in identifying new suppliers in the areas of work, obtain quotations and finalize selection of suppliers in accordance with WFP procurement rules and regulations.
  • Follow up on the timely submission of suppliers? invoices and act as a focal point for invoices? match on WFP corporate systems.
  • Perform other duties as required.

Keyskills :

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