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Business Support Assistant - Administration ( Travel & Events)

1.00 to 10.00 Years   Egypt   30 Jan, 2023
World Food Program - Other locations
1 Jobs Openings
Job LocationEgypt
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

JOB PURPOSETo deliver standard business support processes for AdminIstration, Travel and Events Managementto facilitate effective service delivery.KEY ACCOUNTABILITIES (not all-inclusive)

  • Liaise with Travel Agent ensuring WFP gets the best service and price for all travel.
  • Create Travel Documents for release from Approving Officers.
  • Review Travel expense claims details ensuring they are in line with travel itineraries and approved Travel authorizations and entered on the system.
  • Produce monthly statistics for the Travel unit including the monthly statistics of all tickets purchased by the Country Office.
  • Maintain the Trip Documents tracking system facilitating easy retrieval of required data or information
  • Book hotels through contracted hotels or travel agentsfor official trips to the field or abroad.
  • Assist in providing staff with information regarding requirements for travel both within the country and abroad.
  • Assisting new International staff with accommodation and booking hotels.
  • Liaise with client units to ensure that all required information is obtained to facilitate proper planning of events and/or missions in the Country Office or in the field.
  • Provide assistance in additional duties as requested

Keyskills :

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