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Leasing Administrator

1.00 to 10.00 Years   Dubai United Arab Emirates   01 Nov, 2023
Al Futtaim Group
1 Jobs Openings
Job LocationDubai United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryAccounting
Functional AreaNot Mentioned

Job Description

Leasing Administrator, I AFGRE I Real EstateOverview of the role:In this position, you are responsible for:

  1. Executing the tactics of the AFGRE Leasing Admin strategy that is aimed at meeting AFGRE?s overall objectives.
  2. The accurate completion of paperwork of current and prospective tenants.
  3. Updating of data into SAP
You will also ensure that you:
  1. Are familiar with a variety of the leasing fields concepts, practices, and procedures.
  2. Consistently apply your experience and judgement to plan and accomplish goals.
  3. Effectively work with the team and support departments.
What you will do:Responsible for:Legal-Arranging Documentation:˙Ensure that documents required are completed (Booking Form, Booking Deposit Receipt, Tenant Information Sheet, Valid Passport Copy with Visa Page Residence, Correct Lay-out, Trade license copy for Corporate Booking, Power of Attorney for Authorize Signatory and˙Allotment Letter for Al Futtaim Staff). Prepare LAF for higher management signature. Prepare lease agreement contract as per the approved LAF. Collect payments and issue receipt. Dispatch tenants executed copy. File tenants documents (LAF & Lease Agreement) according to the property and unit numberAsset/Property Management:˙Assisting the Leasing Admin team˙to draft all hardcopy correspondence and documentation with regard to the lease agreements that are to be renewed or re-geared, as above.Special Projects:˙Ownership of a limited number of leases, based on volume, to be processed and executed.Financial Analyst and Reporting-Progress Reports:˙Assists the Leasing Admin team˙on the preparation of the progress reports on weekly/monthly/annual basis as appropriate, including tenancy schedules, renewal schedules, rent concession sheets, tracking sheets˙Budgeting:˙Assists the Senior Managers on the preparation of the supporting documentation for Budget, Budget Review and Forecasting as requiredBrand Profiles:˙Maintenance of a Brand Profile Log and responsible for receiving ?Shop Application Form? from prospective tenants. Communication with prospective tenants will be required.Administration:˙Assist the Leasing Admin team in updating tracking sheets, preparing presentations as well as LPO?s. Also responsible for inventory management of office supplies & replenishment, hard & soft filing for Retail & Commercial Portfolios and other ad hoc admin tasks as set by the Lease Admin Manager.Financial Data Entry and Maintenance-In collaboration with the Leasing Admin Manager, is responsible for data entry and maintenance of records as follows :SAP :˙Ensuring all lease contract information (for Commercial and Retail) is accurately recorded in REFX system, including all new leases, amendments, terminations.˙Ejari:˙Responsible forinputting of all lease contracts (for Commercial and Retail) in Ejari system.ProjectWise:˙Uploading of executed leases into ProjectWise.Job Context:In this position you will operate within the boundaries of:
  1. the agreed departmental budgets and targets
  2. relevant policies and procedures
  3. the stipulations of the Delegation of Authority (DOA)
  4. legal parameters as specified by the Al-Futtaim Legal Department.

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