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Receptionist Secretary

1.00 to 10.00 Years   Dubai, United Arab Emirates   28 Nov, 2022
ACOCAM TRADING LLC FZ
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationCertification / diploma
SalaryNot Mentioned
IndustryRetail & Wholesale
Functional AreaNot Mentioned

Job Description

Under the supervision of the Supervisor of the company, the main responsibilities and duties of the Secretary - Receptionist will be the following:

  • Perform key reception functions:answering phones, greeting and welcoming visitors, customers and clients to the office; screen calls and visitors to determine nature of request or problem; refer to appropriate staff member; take messages; make appointments; take standard information for billing, administrative or other purposes; distribute a variety of written information; place calls as requested.
  • Type a variety of written materials (correspondence, reports, minutes, forms, records, brochures, etc.) from handwritten, taped or typed copy, using computer word processor. Perform some basic editing, layout and printing format design, and similar specialized tasks associated with use of word processing programs.
  • Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner
  • Provide excellent customer service
  • Photocopy and mimeograph of various materials. Collate and distribute as required.
  • Maintain various department/program records and files.
  • Process various incoming and outgoing documents.
  • Perform routine bookkeeping tasks.
  • Maintain confidential information
  • Sort and distribute incoming mail. Prepare outgoing mail.
  • Regularly back-up and assist other staff members with various specialized clerical/technical tasks related to the departments primary function, such as computer data entry and basic data retrieval tasks, form screening/ sorting/coding, and the like.
  • Being accountable for the smooth operation of the office work, support work and related systems within the Office by organizing and coordinating workflow.
  • Contributing to the organization of events and ceremonies
  • Supporting office administration activities including management of stationery and consumables stores, processing of missions in the system and travel booking.
  • Perform related duties as assigned.

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