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Receptionist

1.00 to 10.00 Years   Dubai, United Arab Emirates   20 Apr, 2023
Confidential Company
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryDistribution, Supply Chain & Logistics; FMCG; Consumer Packaged Goods Manufacture
Functional AreaNot Mentioned

Job Description

Job Purpose:The Receptionist is primarily responsible for managing the front desk daily, performing a variety of administrative support tasks for the Organization and handling smooth operation of the office.Key Responsibilities:

  • Greet and welcome visitors of the office and extend hospitality & provide right guidance by coordinating with relevant staff.
  • Answering phone calls in a professional manner and routing calls as necessary by forwarding, screening, taking messages, conveying messages, etc.
  • Create and regularly update both internal and external contact list.
  • Ensure entire office & premise area is neat, tidy & presentable with all necessary stationaries and materials.
  • Receive, sort and distribute mails/ deliveries and maintain the logbook records.
  • Maintain office security by following safety procedures & controlling access to office (arranging JAFZA gate pass for visitors/customers/clients, maintaining visitor log book, etc.)
  • Order office supplies, stationery and keep inventory of stock.
  • Keep updated records of office expenses & costs.
  • Update calendars and track the meeting schedules/ meeting rooms.
  • Monitor & ensure meeting room protocols are being followed by the staff and ensure meeting rooms are well organized prior to the scheduled meeting.
  • Coordinating with Maintenance Team for Facilities related services/complaints.
  • Arranging courier [doc/non-doc (Invoice)], filing AWB?s, courier logbook and distributing courier to the concerned person.
  • Raising LPO: Stationery, Maintenance and contracts.
  • Receive and check invoices (of logistics/suppliers) and forward the same to Finance Department.
  • Coordinate with travel agent for issuance of annual leave tickets and business trip tickets, hotel accommodation & visa issuance.
  • Review driver schedules & coordinate with drivers to meet various business needs.
  • Maintaining the Vehicle Logbook, service records & Vehicle renewal Salik top up and expenses.
  • Supervise the Office Boys and their daily/weekly cleaning tasks.
  • Perform any other support tasks related to office / front office management as and when assigned.

Keyskills :

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