| Job Location | Dubai, United Arab Emirates |
| Education | Not Mentioned |
| Salary | $1,000 - $1,500 |
| Industry | Administration Support Services |
| Functional Area | Not Mentioned |
A Real Estate Administrative Assistant supports real estate agents and brokers in their daily operations, ensuring smooth and efficient business processes. Here is a comprehensive job description for a Real Estate Administrative Assistant:**Job Title:** Real Estate Administrative Assistant**Job Overview:**The Real Estate Administrative Assistant provides administrative support to real estate agents and brokers, handling various tasks that facilitate the efficient operation of the real estate office. This role involves a mix of administrative duties, customer service, and coordination tasks.**Key Responsibilities:**1. **Administrative Support:**- Answer phone calls, emails, and other correspondence.- Schedule and coordinate meetings, appointments, and property showings.- Maintain and update databases, including client and property records.- Prepare and distribute real estate documents such as contracts, agreements, and closing statements.2. **Customer Service:**- Greet clients and visitors, providing a welcoming and professional environment.- Respond to client inquiries and provide information about properties and services.- Assist with client follow-ups and communications.3. **Office Management:**- Manage office supplies and ensure the office is well-maintained.- Coordinate with vendors, service providers, and contractors as needed.- Handle mail and deliveries.4. **Marketing Support:**- Assist in the creation and distribution of marketing materials such as flyers, brochures, and online listings.- Update and manage social media accounts and company website with current listings and promotions.- Organize and coordinate open houses and other promotional events.5. **Transaction Coordination:**- Monitor the progress of transactions and ensure all documentation is complete and accurate.- Liaise between buyers, sellers, agents, and other stakeholders to facilitate smooth transactions.- Prepare closing packages and coordinate the closing process.6. **Data Entry and Reporting:**- Enter and update property listings in the MLS and other databases.- Generate reports and compile data for analysis by the management team.- Maintain accurate records of transactions, expenses, and client interactions.**Qualifications:**- High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.- Proven experience in an administrative role, preferably in real estate.- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate software (e.g., MLS systems).- Excellent organizational and time-management skills.- Strong communication and interpersonal abilities.- Attention to detail and a high level of accuracy.- Ability to handle confidential information with discretion.**Work Environment:**- This role is typically performed in an office setting, with some tasks requiring travel to property sites or meetings.- Standard working hours with occasional evenings and weekends depending on business needs.**Physical Requirements:**- Ability to sit for extended periods, use a computer, and handle office equipment.- Occasionally lifting and carrying office supplies and materials.
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