Administrative Support: Perform general clerical duties, including answering phone calls, managing correspondence, scheduling appointments, and maintaining accurate records. Prepare and modify documents such as reports, memos, and presentations as required.
Office Coordination: Assist in managing office supplies and equipment, ensuring their availability and proper functioning. Coordinate with vendors and service providers for office maintenance and repairs. Support office events and meetings by arranging logistics, including room bookings, catering, and audiovisual equipment setup.
Communication and Correspondence: Handle incoming and outgoing mail, emails, and other forms of communication. Respond to inquiries and requests promptly and professionally. Maintain contact lists and update organizational directories.
Database Management: Maintain and update databases, ensuring accuracy and completeness of information. Assist with data entry, data verification, and data analysis tasks as necessary.
Records Management: Organize and maintain physical and electronic filing systems. Ensure confidentiality and security of sensitive information. Retrieve and distribute documents as required.
Support Team Collaboration: Assist team members with administrative tasks, including photocopying, scanning, and printing documents. Collaborate with colleagues to streamline processes and enhance office efficiency.
Reception Duties: Greet and assist visitors in a courteous and welcoming manner. Direct them to the appropriate personnel or department. Manage incoming calls and handle inquiries or redirect them to the relevant individuals.
Special Projects: Support special projects, initiatives, and events as assigned. Conduct research, compile data, and prepare reports or presentations as required.
