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Office Administrator

2.00 to 3.00 Years   Dubai, United Arab Emirates   13 Aug, 2024
One Quest Properties L.L.C
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$5,000 - $6,000
IndustryReal Estate
Functional AreaNot Mentioned

Job Description

A Real Estate Office Administrator in Dubai plays a crucial role in ensuring the smooth operation of a real estate office. This position involves a blend of administrative support, customer service, and organizational tasks. Heres a breakdown of the typical responsibilities, qualifications, and skills required for the role:Responsibilities

  1. Administrative Support
  • Handle day-to-day office tasks such as managing schedules, organizing meetings, and coordinating appointments.
  • Maintain and update office records, databases, and filing systems.
  • Prepare and manage correspondence, including emails, letters, and reports.
  1. Customer Service
  • Greet clients and visitors, ensuring a professional and welcoming environment.
  • Answer phone calls and respond to inquiries in a timely manner.
  • Assist clients with information about properties, appointments, and other real estate services.
  1. Document Management
  • Prepare and process real estate documents, contracts, and agreements.
  • Ensure that all documentation complies with legal and regulatory requirements.
  • Maintain confidentiality and security of sensitive information.
  1. Office Management
  • Oversee office supplies and inventory, placing orders as needed.
  • Coordinate with vendors and service providers for office maintenance and repairs.
  • Ensure the office is organized, clean, and properly equipped.
  1. Support for Real Estate Agents
  • Assist real estate agents with administrative tasks such as scheduling property viewings and preparing marketing materials.
  • Track and manage client interactions and transactions.
  1. Financial Duties
  • Handle basic bookkeeping tasks, such as invoicing, expense tracking, and managing petty cash.
  • Assist with payroll processing and financial reporting if required.

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