HR a Administrative Manager

Job Description

Employment: Full Time Administration Management (Dubai Office and workshop)Coordinate and supervise activities by scheduling work tasks, setting priorities, and directing the work of subordinate employeesSupervise the admin activities which include:Insurances contracts follow up and contributions payment, in charge of yearly renewal with optimization of costs and coverage.IT equipment and IT issues management, liaise and negotiate with IT contractor for better quality of services With the support of the internal IT Support Engineer.Local and overseas travel for visitors and personnelAccommodation, hotel booking and car rental managementOffice cleaning services and plant maintenanceRepresent the Company as a Public Relations Officer (PRO) in Jafza (visa applications and renewal, employee terminations, trade license renewal)Maintain operational and legal knowledge by reviewing MOL announcements and JAFZA regulations updatesParticipate in certification (HSE, OFC) renewal processManage staff accommodation (workshop, VIE)Hr Management (Middle East and Asia)HR Policies and ProceduresIn the relation with the management and the Group HR manager, develop, revise, and recommend personnel policies and procedures that support the company strategy, goals and cultureMake sure that policies and procedures are communicated, understood and appliedMake sure HR processes policies and procedures complies with company certifications requirements (ISO, OHSAS etc.)Ensures legal compliance by monitoring and implementing applicable labor regulationsRecruitmentPrepare or review personnel job descriptionsLiaise with recruitment agencies on job post searchRevise department organization/structure and organize recruitment accordinglyPost job adverts on companys page and career websiteConduct interviews and selecting CandidatesEnsure an efficient onboarding process for the new hiresAssist other member of HR Team as Talent soft Administrator on the recruitment moduleManage HR Employee AdministrationPrepare Job Offers and Employment AgreementsProvide HR services to the employees such as salary certificates, NOC, etc.Ensure personnel records are maintained (documents and data in the HR software)Coordinate new employee arrivalManage employees medical insuranceReply to employees requests on Company rules and policies in relation with General Manager and Group HR Manager,Prepare monthly payroll in coordination with accounting DepartmentManage employee separation activities and disciplinary proceduresUnderstand deployment planning and specific compensation system of the deployment teamLeave Management and other accrualsRegister leave requests in HR Works and maintain holiday plannerProduce quarterly leave report and communicate it to department headsAnnual flight tickets register and paymentRotation schedule update when requiredCompensation and BenefitsPrepare and make recommendations to management for annual salary review and bonusLead market research to make sure company pay practices are competitiveMaintain salary grids and Job mappingTraining ManagementNew employee orientation and onboardingDesign and implement Annual Training Plan and budget as per identified training needs and group guidelinesConduct training effectiveness surveysMake sure employee training records are maintainedPerformance ManagementParticipate to the annual appraisals process and analyse data collectedAssist managers in their communication and employee relations to ensure postive and constructive management practices and employee satisfaction and engagementAssist managers with employees performance issues through Performance Improvement Plans REQUIREMENTS: Minimum of 5 years experience as HR Generalist and in administrative management gained in the UAE and in free zones.Experience as PRO in JAFZA preferred.Business Degree / HR Management Degree/ CIPD QualificationKnowledge and experience in UAE regulations and practices, administrative management, team management, compensation, performance training and development managementExcellent computer skills, especially Excel (advanced) , payroll and HRIS systemsKnowledge and experience in supervising in HR in Malaysia beneficial

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About Company

OilExec International strives to be recognised as a market leader in traditional and web-based recruitment and staffing solutions for the global oil and gas industry. The principal goals of the company are:

• To provide tools and services that improve our clients recruitment business processes, resulting in measurable economies of costs, time and human resources.


• To facilitate both Jobseekers access to worldwide oil and gas industry employment opportunities and recruiters access to international professional personnel.

OilExec International achieves these goals through a combination of traditional HR recruitment methodology enhanced by the technological functionality of OilExecs online job-posting and resume database.