Finance Business Partner

Job Description

UAE national_Finance Business Partner | Al Futtaim Automotive | FinanceOverview of the role:As a member of Finance team ? to support the branch operations (Sales and After sales) ? on (a) decision support for budgeting / forecasting / MIS and KPI achievement (b) ensure compliance with company policies and procedures with major emphasis on - cash control, sales accounting and approvals credit controls & approvals, stock controls, audit report follow-up and (c) day to day internal controls review and improvement.ÿWhat you will do:Financial Performance Review & Commercial Support to Branch Management?ÿPerform regular Branch level (Sales & Aftersales) Financial reviews and variance analysis with Branch Management (DP) for all responsible branches and thus ensuring that branch performance is in line with relevant budgets/Forecastsÿ?ÿSupport Branch Management (DP) in review of KPI trends (Sales & Aftersales), suggest improvement plans and prepare reports/analysis for monthly Branch reviews to be held with Director Retail & BUFM.?ÿRegularly monitor and control Branch indirect costs (Facility Maintenance, casual labours, utilities, data processing, stationery, cafeteria etc)?ÿSupporting Branch Management in synergising process and costs between sales, aftersales and other brands within the same siteÿ?ÿCheck and ensure that all Branch POs are created, and GRs completed within the relevant months and adequate provisions are booked before close of month to reflect right profitability.?ÿValidating CAPEX cost requirements at branches and ensuring that these are within budgeted levelsÿForecast and Budget Support:?ÿSupport branch management by validating Weekly Forecasts (Sales & Aftersales) submitted to HO?ÿSupporting FM & GM with Preparation of site wise Quarterly Forecasts, Annual Budgets and upload into SAPÿSales Accounting and cash control:?ÿOversee via the Branch Accountants and Accounts Assistants to ensure all documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals for Sales & Aftersales.?ÿEnsure through branch Finance team the release of VCC, Sale letter & Gate passes (Sales & Aftersales) are in line with company procedures.?ÿValidation through test checks of Sales document pack /LPO and credit approval or clear funds/ registration copy and delivery to ensure process compliance.?ÿEnsure that refunds are processed by branch within the sub-delegated authority with proper documentation and those beyond Branch authority are processed through Central Finance (AFSS).?ÿCheck and validate all agreed check list before confirming passport release of branch staff.?ÿReviewing all petty cash payments, test checking daily collections and deposits to ensure compliance?ÿLiaise with Central Finance (AFSS) and other departments to ensure that all intercompany transactions, upsell recoveries, Pricing differences etc are regularly reconciled and kept on trackÿStock, Insurance & WIP controls:?ÿEnsure Stock controllers adhere to standard documentation and procedures about stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock.?ÿEnsure adequate insurance coverage is in place for dealership stock, cash, assets and other components at all times.?ÿReview periodical physical inventory (Units and Parts) and reconciliation to ensure physical stocks match with the system stocks.?ÿParticipate in and support the smooth conduct of Annual stock counts (Units and Parts)?ÿMonitoring of aftersales WIPs at branches regularly and ensure timely closing of job cards to ensure revenue recognition as per IFRSÿCredit Control & AR Collections:?ÿFacilitate through Branch Finance team, timely submission of Finance deal packs and provide support and follow up with AFF for early collection of bank debts.?ÿReview with Sales team (sales & aftersales) on overdue and collection on regular basis and provide status report to Branch Management and BUFMÿPolicy, Procedures and Internal Audit recommendations:?ÿEnsuring that all Finance SOPs are adhered to by the branch and adequate advice is provided in compliance matters (INDs, DNIs export sales etc.)ÿ?ÿContinuous review of existing policy and procedures and recommend improvements to strengthen internal control.?ÿFacilitate Group internal audit review of branch operations and ensure timely implementation of audit recommendationsÿLeadership:?ÿTo lead and supervise the finance team of all responsible Branches (Sales & Aftersales)?ÿProvide appropriate trainings to the Branch Finance team from time to timeÿAd hoc tasks & Projects:?ÿTo carry out Ad Hoc tasks/reports as defined by the BUFM / Branch Management / GM or any other member of Senior Management.ÿ?ÿInvolve into Projects representing various business areas as and when required.

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