Executive Assistant to CEO

Job Description

Employment: Full Time Our client are an internationally acclaimed property developer based in Dubai. They are currently seeking an experienced EA to the CEO.Role involves: Providing administrative support to the CEO.Pro-actively manage, update, and maintain his calendar across multiple time zones with attention to accuracy and detail while recognising the need to re-prioritise as business initiatives changeAct as "gate-keeper" to ensure CEOs work flow is not interruptedOrganizing and scheduling meetings and/or conferences by interacting with internal/external employees/clients to coordinate calendars, prepare materials and facilities, and make necessary arrangements for web connectivity when necessaryOrganize departmental and other meetings as required; take minutes of meetings and prepare final reports of proceedings as necessary.Follow through on action items.Prepare travel arrangements (flights, visa and hotel accommodation) for CEO along with companys brand ambassadors and high profile individualsExecute highly confidential documents and records and file them appropriatelyPrepare ad hoc projects and research as requiredAssist in organising companys events, seminars and trainingsMeet and Greet visitors at all levels of seniorityPreparing and processing expense reports and invoicesProducing a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheetsPerforming general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails, and prioritizing, distributing, and acting on mailManaging long-term projects in support of the CEOs top prioritiesSetting meetings with high-profile individualsKnowledge of Dubai labor laws REQUIREMENTS: At least 5 years of experience as an Executive Assistant or related support role where you were the centre of cool and calm while maintaining executive supportA minimum of 2 years local Dubai experienceBilingual with English and Arabic preferredCollege degree preferredMaintain a professional manner of tact and diplomacy in a casual but professional work environmentAdvanced experience with calendar schedulingProficient with Microsoft Office applicationsAccurate and methodical in approach to managing tasksAbility to handle confidential and sensitive informationAbility to modify work schedule as circumstances dictateFull clean drivers license with knowledge of Dubai roadsApply for this job onlineEmail this job to a friendShare on your newsfeed

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About Company

MENA Recruit is a boutique Executive Search and Recruitment firm focused on meeting recruitment needs from Business Services through to Partner and General Counsel level within the legal sector. This extends to in-house and private practice in multiple industries covering the United Arab Emirates, Qatar, Saudi Arabia, Bahrain, Oman, Kuwait and Egypt along with a select group of tier one international firms in Australia.

With over 20 years recruitment experience in London and Dubai, we have developed strong international ties in the UK, USA and APAC and have an extensive local Middle East network to draw from. We are committed to providing a bespoke service to clients and candidates.