Executive Assistant

Job Description

Roles & ResponsibilitiesAbout the Role You?ll be working directly with a high-performing solopreneur who operates across multiple domains ? digital media, investing, wellness, and real estate ? while maintaining a grounded, mindful lifestyle. This is not a narrow desk job. You?ll manage moving parts across business, travel, and personal life. The pace can be fast, the variety high, and the learning curve steep. Your north star: save time, reduce friction, and keep systems running smoothly. Key Responsibilities 1. Operations & Coordination ? Manage the founder?s calendar, inbox, and daily priorities, ensuring clarity and flow across meetings and projects. ? Coordinate with vendors, consultants, coaches, and trainers (finance, SEO, gym, yoga, etc.). ? Handle bills, invoices, and expense tracking, maintaining accurate financial logs. ? Maintain internal systems (Google Workspace, Notion, Slack, ChatGPT, etc.) to ensure all workflows stay in sync. 2. Project & Travel Management ? Oversee project timelines, priorities, and deliverables across digital businesses, real estate ventures, and wellness projects. ? Manage flight bookings, conference registrations, and visas for global travel. ? Plan and Book hotels, restaurants, and experiences with attention to aesthetics, energy, and purpose of each trip. 3. Lifestyle & Family Support ? Coordinate schedules for the founder?s family, and home logistics. ? Book appointments (doctors, therapists, spa, hair, wellness treatments). ? Handle purchases, order tracking, and returns with accountability and simplicity. ? Maintain lists of past family activities, preferences, and what worked well. 4. Communication & Research ? Draft and manage emails, reports, SOPs, and affiliate communications with strong written English. ? Conduct light research and synthesis ? from investment data to travel options to affiliate trends. ? Manage relationships via CRM tools (DEX, Notion) ? maintaining contact notes and low-key outreach reminders. 5. Systems & Automation ? Support process design, templates, and SOP documentation for recurring workflows. ? Use AI and automation tools (ChatGPT, Zapier, Notion AI) to simplify repetitive work. ? Track progress and build dashboards for recurring activities (finance, wellness, real estate). Who You Are ? Organized operator: You find joy in turning chaos into flow. ? Tech-comfortable: You navigate tools like Notion, Google Workspace, and AI apps with ease. ? Discreet and grounded: You handle sensitive personal and business information with quiet confidence. ? Emotionally intelligent: You can sync with different moods and contexts ? business, family, and mindfulness alike. ? Curious learner: You?re proactive, adaptable, and excited by growth and variety. ? Good communicator: You write with clarity and warmth, and speak with professionalism and tact. Preferred Background ? 3?6 years of experience as an EA, Project Coordinator, or Operations Assistant. ? Exposure to startup, creative, or digital business environments. ? Experience managing multi-context work (professional + personal). ? Strong written English and comfort with remote collaboration tools. Growth Path This role can evolve into Operations Partner for the right person ? someone who not only executes but begins to think in systems, anticipate needs, and co-design better workflows.Desired Candidate ProfileGood Communication Skills, Strong Experience in SOP, Experience in multitasking

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