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Executive Assistant

3.00 to 5.00 Years   Dubai   23 Jan, 2023
Parsons International
Job LocationDubai
EducationNot Mentioned
SalaryNot Mentioned
IndustryIT /Computers - Hardware & Networking
Functional AreaNot Mentioned

Job Description

  • Position Overview:
Performs diverse secretarial and administrative support activities, many of which are highly confidential or sensitive in nature, for an officer, Department Manager, or Vice President.Exercises a significant amount of discretion and judgment in the planning and performance of most of the duties and functions.Excellent communication and organizational skills are required as well as computer literacy.An opportunity to actually work with this level of Manager is a prerequisite for promotion to this position
  • Specific Responsibilities:
Receives and screens visitors, phone calls, and mail. Responds to inquiries by using initiative and tact.Prioritizes response to incoming calls and to contacts from both inside and outside the Company.Prepares correspondence and reports records and transcribes dictation from shorthand or tape, much of which is confidential in nature. Most assignments require the use of a personal computer and software typically used in general business. Composes non-routine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative. Proofreads all correspondence for spelling and grammar so that final correspondence is signature-ready for the executive.Schedules meetings, conferences, and appointments establishes and maintains calendar of events and keeps executive informed of commitments. Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, Travel Authorization paperwork, and Expense Reports.Prepares meeting agenda, reports, files, and other materials for meetings. May generate presentation graphs or charts using various graphics software.Maintains confidential files and telephone contact information in hard copy and electronic format as appropriate.Directs other clerical staff, delegating work to them and following up to ensure timely and accurate completion. Establishes general guidelines for their use of software, letter and memo styles, and typical office procedures. Performs additional duties as assigned.
  • Preferred Education /Experience
Requires an BA degree (or 3 to 5 years of office experience) and a minimum of 7 years of related experience. Typically, incumbents have 8 to 12 years of related experience. Excellent communication skills, tact, and diplomacy are required and a professional front office demeanor at all times. Fluent English speaker with excellent MS Office knowledge.Minimum Clearance Required to Start:Not Applicable/NoneParsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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About Company

Parsons Corporation (Parsons) is an American technology-focused defense, intelligence, security, and infrastructure engineering firm headquartered in Centreville, Virginia. The company was founded in 1944.
Parsons has more than 16,000 employees across 24 countries. Carey Smith serves as Chairwoman, President, and CEO of Parsons.
The company has been named as one of the World’s Most Ethical Companies by Ethisphere for 13 consecutive years.

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