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Admin Operation

1.00 to 10.00 Years   Dubai, United Arab Emirates   20 Jan, 2025
Alert International
10 to 49 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryRecruitment & Employee Placement Agency
Functional AreaNot Mentioned

Job Description

DescriptionIn this role, you will handle a wide range of administrative tasks, from office management and supply coordination to process optimization, record-keeping, and facilitating smooth communication within the team and with external stakeholders. Role & Responsibilities:

  • Prepare and initiate commission processes for internal and external stakeholders.
  • Record and process client payments, including credit card transactions, e-portal payments, and post-dated cheques (PDCs).
  • Verify proof of payments (POPs) from the collection and sales teams.
  • Review bank statements and manage financial tracking via the e-portal.
  • Prepare reservation forms based on approvals and requests from property consultants.
  • Assist the finance team in saving and organizing all received invoices in shared drives.
  • Attach and upload required documents for processing commissions in the ERP system.
  • Prepare and print manual Sales and Purchase Agreements (SPAs) from the ERP system.
  • Issue cheques using a matrix cheque system and manage cheque-related tasks (withdrawals, holds, reverts, refunds).
  • Prepare third-party letters as needed.
  • Draft letters required for OQOOD registration for new projects (e.g., addressing Land Department requirements).
  • Print closure forms and client details for SPAs.
  • Prepare customized sales offers for clients.
  • Assist clients with utility account activations, including DEWA registrations for handover projects.
  • Share and update the group-wide availability list for all sales bookings across projects.
  • Prepare agency agreements for new broker registrations.
  • Draft and manage ROI agreements for projects.
  • Enter FGR payments into the system and ensure accuracy.
  • Create and update contacts and new sales bookings in the ERP system.
  • Respond to client inquiries via email and other communication channels.
  • Prepare allocation letters for project units.
  • Apply eligible units for commission processing in the ERP system.

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