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Temporary Faculty Support Assistant - Foundational Sciences

1.00 to 10.00 Years   Doha, Qatar   16 Aug, 2021
Weill Cornell Medicine-Qatar
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Position SummaryProvides general administrative support to the faculty members of the Medical Education Department. Also provides cross-coverage for other areas of the department as requiredJob Responsibilities

  • Provides word-processing, spreadsheet and presentation software services including preparing correspondence from hand or type-written notes, editing and formatting documents, e.g. PowerPoint presentations, reports, manuscripts and research proposals.
  • As directed, provides specific support (preparing and distributing documents/posters, arranging for rooms and catering etc) for regular or ad hoc events or projects undertaken specifically by individual faculty members
  • Assists with maintaining the electronic calendars and schedules appointments for faculty members as required.??
  • Submits on-line room reservations and provides other logistical support for meetings such as compiling and distributing material and if required, recording and transcribing meeting notes
  • As directed, initiates shopping carts relating to the educational activities of the department ensuring compliance with WCM-Q financial policies and procedures.
  • Assists faculty members with completion of travel and business expense reimbursement claim forms and follows up on any queries relating to these forms. Also coordinates the distribution and return of office telephone bills for faculty members
  • Assists faculty members with completing forms for various types of leave and as directed, liaises with the Colleges travel agents to co-ordinate the travel arrangements.
  • Submits request forms to the Facilities Department to arrange local ground transportation for faculty members for educational or business purposes as required.
  • Maintains the faculty area workroom ensuring appropriate equipment, stationery supplies and materials are in place. Checks and maintains paper/toner, reports technical problems with photocopier, scanner or fax machines via ITS ticketing system.
  • Liaises with the staff in the Office for Curriculum Support for the weekly course schedules and other course or clerkship information required by the faculty members.
  • Responds to inquiries from faculty members, staff, students and external organizations. Provides information based on own knowledge or re-directs inquiry to other staff as appropriate
  • Receives and distributes mail and coordinates with the mailroom for courier services as required
  • Maintains the inventory of white coats for faculty members and coordinates the laundering with the Facilities Department as required.
  • As required, provides cross-coverage within the Division of Medical Education, including assisting with the proctoring of exams for the Medical Program. Maintains confidentiality of information relating to the faculty members.
  • Performs other related duties as assigned.

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