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Temporary Administrative Assistant

1.00 to 10.00 Years   Doha, Qatar   29 May, 2024
Confidential Company
1 Jobs Openings
Job LocationDoha, Qatar
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Employment Type: OutsourcedTerm: Fixed 3 monthsSponsorship: Under family sponsorship/residence onlyAvailability: ImmediatePosition SummaryThe role is responsible for providing administrative support in carrying out the day-to-day operations of the assigned division.Job Responsibilities

  • Screens, attends, and routes incoming calls, requests, mail, faxes, and other correspondence as appropriate.
  • Maintains electronic calendar, schedules meetings, undertakes room reservation, prepares agendas, records, and transcribes the minutes of the meetings disseminating information and following up as required.
  • Provides word-processing, spreadsheet, and presentation services, including proofreading, preparing memos, invoices, notifications, and other documentation.
  • Raises requests and carries out activities in the system pertaining to the operations of the division.
  • Undertakes filing, copying, binding, scanning etc. maintaining all documents in electronic and hard copy format.
  • Assists in raising new purchase requisitions and following up on pending orders to ensure timely delivery and close out of purchase orders.
  • Assists with arranging travel logistics, itineraries, accommodation, conference registrations etc. and compiles the expense claim reimbursements forms.
  • Checks the accuracy and submission of timesheets adhering to deadlines.
  • Assists in organizing office space, ensuring appropriate equipment, stationery supplies, and materials are available and in working condition.
  • Provides cross-coverage within the team as needed.
  • Perform other duties as assigned.

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