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Senior Administrative Coordinator-FABS

1.00 to 10.00 Years   Doha, Qatar   16 Apr, 2021
Weill Cornell Medicine-Qatar
1 Jobs Openings
Job LocationDoha, Qatar
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Position SummaryProvides executive administrative support to the Director of Finance & Business Services Division. Responsible for managing the Director?s calendar, conducting research to prepare briefing materials and reports, coordinating with stakeholders and providing support/coordination for projects.Job Responsibilities

  • Supports the daily administrative operations of the Director, Finance & Business Services Division (FABS). Functions as a gatekeeper to assure prioritization of the FABS Director?s time.
  • Uses multiple computer applications to support key administrative functions. Manages Director?s calendar. Collects and prepares information for use in discussions, meetings of executive leadership, and individuals. Records minutes/notes as required.
  • Administers and organizes centralized projects for the FABS Division and the institution.
  • Assists in monitoring of FABS yearly budget through collation and tabulation of information.
  • Liaises with FABS team to prepare projects? charter and with the coordination of project management activities, schedules, resources, meetings, and information to get the projects completed on time and within budget.
  • Maintains project documentation such as plans and reports, project schedules, budgets, and expenditures. Acts as the point of contact and communicate project status to all participants.
  • Checks and updates on project milestones to track if agreed targets are met. Monitors project progress and directs the attention of the stakeholders towards any issues that arise.
  • Organizes, attends, and participates in stakeholder projects meetings and prepares necessary presentation materials for meetings to update team members and stakeholders. Records minutes, documenting and following up on important actions and decisions.
  • Provides administrative support in internal controls, risk management, and insurance tasks.
  • Performs other duties as assigned.

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