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Secretary

2.00 to 5.00 Years   Doha, Qatar   16 Oct, 2023
Al Faisal Holding
1 Jobs Openings
Job LocationDoha, Qatar
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryManagement Consulting
Functional AreaNot Mentioned

Job Description

We are looking for an experienced and efficient Secretary to join our team in Doha, Qatar. As a Secretary, you will be responsible for providing administrative support to ensure efficient operation of the office. You will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ideal candidate should be well-organized, detail-oriented, and possess excellent communication skills.Responsibilities:

  • Manage the daily operations of the office, including scheduling appointments, organizing meetings, and maintaining office supplies.
  • Answer and direct phone calls and emails, take messages, and respond to inquiries in a professional and timely manner.
  • Schedule and coordinate appointments, meetings, provides administrative support to the General Manager.
  • Coordinate and maintain records, files, and databases, both electronic and hard copy, including confidential information.
  • Make travel arrangements, including booking flights, hotels, and transportation, and prepare itineraries.
  • Coordinate and provide assistance in data entry as required by the dept. heads.
  • Handle and prioritize incoming and outgoing mail and ensure that all mail is distributed to the appropriate departments or individuals.
  • Manage and maintain the office filing system, ensuring all documents are properly labeled, stored, and easily accessible.
  • Support senior executives and managers with administrative tasks, such as scheduling meetings, preparing reports, and conducting research.
  • Perform other duties as assigned by the GM and Department Heads to ensure the smooth running of the office.
Preferred Candidate:
  • Minimum of 2 years of experience as a Secretary or in a similar role.
  • Bachelors degree in Business Administration or a related field.
  • Excellent written and verbal communication skills in English.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Ability to work independently and proactively, with minimal supervision.
  • Attention to detail and accuracy in all work tasks.
  • Strong interpersonal skills and the ability to work well with individuals at all levels.
  • Discretion and confidentiality when handling sensitive information.
  • Ability to multitask and work under pressure in a fast-paced environment.

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