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Receptionist

1.00 to 10.00 Years   Doha, Qatar   05 Nov, 2021
Vistas Global
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryRecruitment & Employee Placement Agency
Functional AreaNot Mentioned

Job Description

Department: Administration Services DepartmentPosition Reporting to: Administration Services OfficerRole Objective:The receptionist shall be responsible for receiving calls, clients/visitors, ensuring that the reception area is always manned and a professional look of the area is maintained.Key Accountabilities:

  • Greets and receives all visitors and ensures that their requirements are promptly dealt with and they are given full attention.
  • Ensures smooth flow of clients and visitors within the offices.
  • Answers phone calls and transfers them to the concerned staff.
  • Maintains the reception area in a tidy manner.
  • Assists in scheduling and setup for meetings.
  • Coordinates with related departments/ vendors to insure smooth operation of all office equipment.
  • Maintains stocks of brochures, magazines, newspapers and other information and ensures that these are easily accessible to visitors.
  • Receptionist can solve small problems that can arise from administrative issues. For bigger matter, the receptionist should escalate to higher administrative staff who will take this issue to management.
  • Responsible for keeping the reception area tidy and organized, and to greet people in a pleasant/professional manner.
  • Handles all incoming and outgoing mail and deliveries, if any.
  • Coordinates all necessary security arrangements.
Safety, Quality and Environment
  • Follows all relevant safety, quality and environment programs, policies and procedures so that work is accident-free and is up to the highest quality standard. and Procedures
  • Follows all relevant operational and company policies and procedures so that work is carried out in a controlled and consistent manner.
Reporting
  • Collects and inputs date and information in reports as required.
Related Duties
  • Carries out and performs other related duties as specified and when required and assigned by the Line Manager to improve or enhance the efficiency of department?s work and performance.
4.2??General Responsibilities in Quality, Environmental & Occupational Health & Safety Management Systems
  • Aware of the QHSE Management System.
  • Understand the importance of conformance to the QHSE Policy and procedures and to the requirements of QHSE management system.
  • Aware of the Customer Requirements (where relevant).
  • Aware of the Significant Environmental Aspects and Occupational Hazards / risk in this area of operation.
  • Aware of potential or actual consequences of his/her work activities and deviation from specified Operating Procedures.
  • Aware of current Objectives and Targets in this area and what is the current status.
  • Aware of emergency Preparedness & Response.
  • Aware of Security Requirements, sexual exploitation and abuse or gender-based violence.

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