Project Secretary

Job Description

OrganisationPositionProject SecretaryVacancy ref80297Based inDohaBusiness areaSubsea & ConventionalWorking hours40 hours per weekContract typeStaffClosing date16/06/2022Project SecretaryReports to:Project ManagerLocation:Qatar Subsea 7 is a global leader in the delivery of offshore projects and services for the evolving energy industry, with over 80 nationalities across more than 30 countries. Everywhere we operate, our people are inspired to develop new ways of working and adapt to the changing energy industry.OVERVIEW OF ROLETheProject Secretarymust have a good general knowledge of all functional office activities and would be expected to manage all the project administrative work relative to operational activities as well as carry out secretarial duties for the NOC Project Manager and Senior Managers. The Executive Secretary will functionally manage all Administration positions in the organisation (if any).KEY RESPONSIBILITIESProvide full secretarial and admin support to the project team to ensure the smooth running of the Project activities. The employees responsibilities include, but are not limited to the following: * Interprets company policies, anticipates and prepares materials needed by the supervisor(s) for conference, correspondence, appointments, meetings etc. and informs supervisor(s) on matters to be considered.* Prepare meeting notes.* Manage appointments, organize meeting venues, administrate the compilation and distribution of confidential documents.* Purchase of office equipment.* May supervise other administrative staff.KEY QUALIFICATIONS/EXPERIENCE* Professional with pleasant personality. Good written and verbal communication and interpersonal skill. Able to communicate effectively at all levels.* A diploma in Business Studies is preferred but a sufficient length of suitable practical experience not less than 5 years in a similar position would be considered.* Proactive, demonstrates positive attitude and flexibility in work approach.* Mature, with an attention to detail and highly resourceful.* Ability to multi-task and work independently with minimal supervision. Willing to collaborate with cross discipline teams as required by Project or department.* Proficient in MS Office applications (Excel, Words, Visio and Adobe Acrobat). Experience in SharePoint will be advantageous* Relevant experience of document control managementAUTHORITY/DIMENSIONS* Operate within the Business Code of Conduct* Operate according to Subsea 7s Management Principles* Support standards and procedures for the relevant FunctionMANAGEMENT OF APPLICATIONSAll applicants that meet the job criteria will be contacted in the next two weeks by the recruitment team. Remaining applications will be integrated in our database and considered in future job opportunities.WE LIVE BY OUR VALUESSAFETY | INTEGRITY | SUSTAINABILITY | PERFORMANCE | COLLABORATION | INNOVATIONOur values are not just Corporate words on our Website or a poster on the wall in an office or a vessel. They are our continuous drivers of our behaviours, our actions and they guide our choices. John Evans, CEO

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