Provide document control support during vessel construction to the project team in compliance with internal company policies and procedures as well as external client need.
Job Context & Major Challenge(s) - I
Provide document control, information management in support of the NFXP Shipping team while observing and applying strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of Project documents in adherence with company Policies and procedures.
Key Job Accountabilities - I
Assists in the implementation and maintenance of the company?s electronic Project information Management System (PIMS) by reporting performance of the system and suggesting improved techniques for the control of documentation.
Controls the document flow between Shipowners/Shipyards and PMT using PIMS in accordance with project?s Information Management Plan and company?s policies and procedures.
Conduct quality check on documents, such as manuals, drawings, change orders, and specifications to verify legibility, completeness and accuracy of data (metadata, discipline codes, revision codes. etc.).
Ensures the distribution of incoming documentation to PMT members according to an approved pre-defined Document distribution matrix (DDM).
Coordinates with PMT technical team and External parties to resolve discrepancies and ensure completeness of the documents.
Key Job Accountabilities - II
Consolidates comments/mark-ups from reviewers, prepare outgoing transmittals for approval and upload to Supplier Exchange in PIMS as a response to the External parties.
Generate weekly/monthly overdue reports on documentation and compare the document flow with the Master document register (MDR) and expedite overdue document reviews on a daily basis.
Ensures Company responses are returned within the contractual timeframes and manage both hardcopy and electronic filing of documents for easy retrieval upon request.
Provide training to the External Parties to upload documents/retrieve documents using Supplier Exchange (SE) in PIMS.
Assist in Final documentation transfer between PMT, Ship owners, Fleet Operations and other departments within QG.
