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Program Assistant - Medical Education

1.00 to 10.00 Years   Doha, Qatar   19 Oct, 2021
Weill Cornell Medicine-Qatar
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Position SummaryProvides program support to ensure efficient delivery of the medical curriculum and other educational and business needs of the division.Job Responsibilities

  • Plans and organizes all logistics arrangements including liaison with other divisions as well as the WCM-Q office in NY for educational and business purposes.
  • Processes, reviews, logs and monitors the completion of expense claim reimbursement forms and creation of the shopping carts as directed related to the division ensuring compliance with WCM-Q financial policies and procedures.
  • Reviews, coordinates and maintains a log of the payment of invoices and reimbursement of expenses and other budgetary needs such as Procurement credit card.
  • Assists with the arrangements and operational coordination of events and activities relating to the division of Medical Education.
  • Manages, screens, logs and prioritizes all incoming correspondences.
  • Maintains/schedules appointments, conference calls, office files and the electronic calendar.
  • Manages the stock for office supplies/stationery, photocopies, faxes and other consumables and place orders for replenishment as needed.
  • Liaises with the division?s internal and external stakeholders as required.
  • Provides word processing, spreadsheet and presentation services including drafting correspondence, typing and formatting of word and excel documents for reports, manuscripts, research proposals and other publications.
  • Compiles and disseminates materials for related meetings. Records and transcribes minutes and monitors follow up actions points.
  • Responds to inquiries from faculty members, staff, students and external organizations.
  • Provides information based on own knowledge or re-directs inquiry to other staff as appropriate.
  • Updates website and intranet materials when required.
  • Provides cross-coverage within the Division.
  • Performs any other job-related duties as assigned.

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