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Office Manager - VP/GC & Legal

5.00 to 7.00 Years   Doha, Qatar   11 Mar, 2025
Ali Bin Ali
500 Jobs Openings
Job LocationDoha, Qatar
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryRetail & Wholesale
Functional AreaNot Mentioned

Job Description

The role individually contributes to achieving the departments short term and mid-term goals by creating and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. In addition, this role will provide a high levels of administrative support to the vice president/General Counsel (VP/GC) and supervising all administrative staff within the legal department.Key Responsibilities:

  • Manage calendar pertaining to the VP/GCs relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
  • Provide general support to legal office visitors.
  • Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
  • Draft correspondences and other documents required by the VP/GC and legal counsels.
  • Interacts with external customers for document transmittal, follow up and coordination.
  • Managing office expenditure and budgets.
  • The point of contact for all legal inquiries and requests.
  • Address all employees queries regarding legal office management.
  • Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
  • Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
  • Support the legal counsels in interacting with clients.
  • Carries out legal researches and investigations in support to the legal counsels.
  • Provide legal update to all departments and divisions.
  • Organize the office layout and manage the supply of stationery and equipment
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Follow up and manage the relationship with local and international law firms and other service providers.
  • Act as project coordinator for all projects (locally & internationally).
  • Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
  • Managing the administrative team in the legal department and organization the office operations and procedures.
  • Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
  • Managing and implementing all administrative systems (e.g. Archiving system, legal shared folder, Tracking log file)
  • Identifies needs and improve opportunities and provide recommendation to the legal counsels to ensure proper data management system of the contracts.
  • Gather and analyzes data from multiple sources to provide insights and proper information to legal counsels on the various contracts and documents that should be looked at in conjunction.
  • Other duties may be deemed necessary and required by the VP/GC.

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