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Office Manager

7.00 to 15.00 Years   Doha, Qatar   19 Jul, 2019
Qatar District Cooling Company
1 Jobs Openings
Job LocationDoha, Qatar
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryUtilities
Functional AreaNot Mentioned

Job Description

Job ObjectiveProvide the necessary administrative support to the department by working closely with the CEO to ensure error-free data documentation and to support the activities and the productivity of the department in an effective and efficient manner.Key Responsibilities and Accountabilities

  • Handle the CEO?s day to day time schedule and meetings to ensure the absence and/or resolution of conflicts and a proper time management process.
  • Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • ?Managing travel, transportation and hotel accommodations for the CEO to ensure that all desired expectations are met.
  • Attend meetings with the CEO when required and take meeting minutes and circulate to all participants after CEO approval. Also draft and/or type reports and correspondences in order to ensure consistency and standardization of formats.
  • Assist in preparation of presentations as requested by the CEO.
  • Answer telephone calls to the CEO?s Office and give appropriate information to callers; screen and route calls and place outgoing calls.
  • Receive, sort and distribute mail and facsimiles that are received in the CEO office; prepare and arrange for the distribution of outgoing mail and facsimiles.
  • Prepare CEO?s expense reports as per the approved policies and procedures
  • Perform the day-to-day administration support and maintain updated computerized records of the department?s activities to ensure smooth flow of activities and high productivity.
  • Greet and assist visitors or guide them to the relevant office or meeting room.
  • Maintain CEO Office?s confidential files and reports
  • Prepares LPOs in coordination with the relevant departments as requested and when required (e.g. stationery etc.)
  • Arrange and coordinate Board and Senior Management meetings, whenever required
  • May perform internet research for presentations as requested by the CEO. Ensure quality of all documents/presentations.
  • Maintain hard copy and electronic filing system for the CEO office.
  • Train and supervise junior staff as and when required.
  • Perform general clerical duties including, but not limited to photocopying, faxing, mailing and filing.

Keyskills :
Secretarial Administrative

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