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HR Admin Assistant

1.00 to 5.00 Years   Doha, Qatar   11 Sep, 2023
Confidential Company
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Healthcare Services
Functional AreaNot Mentioned

Job Description

We are currently hiring for an urgent position and are looking for a highly organized and detail-oriented HR Admin Assistant to join our team. The ideal candidate will be responsible for managing and controlling all documents for various departments within the organization. They will also provide administrative support to ensure the smooth running of daily operations.Responsibilities:

  1. Manage and control all documents, including creation, revision, and distribution, ensuring accuracy and compliance with organizational standards
  2. Create and maintain electronic and hard copy filing systems, ensuring documents are easily accessible and properly stored
  3. Coordinate with various departments to collect and consolidate information for document creation and revision
  4. Track and monitor document progress, ensuring timely completion and adherence to deadlines
  5. Perform quality checks on documents to ensure accuracy, completeness, and compliance with organizational guidelines
  6. Assist in the preparation of reports, presentations, and other administrative tasks as required
  7. Provide general administrative support, including answering phone calls, responding to emails, and scheduling meetings
  8. Assist in the organization of events, conferences, and workshops
  9. Coordinate travel arrangements and accommodations for staff members as required
  10. Maintain confidentiality and handle sensitive information with utmost discretion
Preferred Candidate:
  1. Minimum of 1-5 years of experience in document control and administrative support roles
  2. Bachelors degree in a relevant field
  3. Proficient in Microsoft Office Suite and document control software
  4. Strong attention to detail and organizational skills
  5. Excellent communication and interpersonal skills
  6. Ability to work independently and as part of a team
  7. Strong problem-solving and decision-making abilities
  8. Ability to multitask and prioritize tasks effectively
  9. Flexibility and adaptability to changing priorities and deadlines
  10. Knowledge of relevant laws, regulations, and industry standards

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