Head Of Contracts Department

Job Description

Responsible for procurement of goods or services for Clients infrastructure projects in Qatar? Ensure that Clients secures the best deals for materials and services obtained? Manage and prepare project related contracts ensuring alignment with respective projects needsRoles &responsibilitiesTendering? Liaise and communicate with relevant departments on materials or servicesrequired to deliver the scope of work and fulfil the needs at Clients , includingconsultant/contractor/construction materials etc.? Implement standardized tendering methods for project procurement; usingstandard templates, tools and documents that facilitate tender preparation? Assist in maintaining accurate vendor database (contractors, suppliers,consultants); ensure database reflects latest information on pricing, deliverytime and resources? Manage end-to-end RFP process from bid scoping, bid conditioning andevaluation (technical and commercial), shortlisting/selection to award- Prepare invitation letter in case of pre-qualification and/or shortlisting fortender issues with our Clients- Assist with the preparation of tender documentation with guidance andassistance from relevant departments advising on the most suitablecontracting strategy given the scope of work- Prepare contract documentation to ensure clarity of scope andrequirements for deliverables and timing in line with our Client objectives; draftcontract agreements with the most compatible legal and commercial terms- Issue documents/contracts for review by Manager, C&P InfrastructureProjects- Draft responses to tender queries which relate specifically to contractual,commercial and financial aspects of the tender agreement? Recommend vendors based on bids along with vendor scorecards- Create and maintain list of Tier 1, 2 and 3 suppliers and their performancescorecards- Collect feedback from relevant departments on supplier / serviceperformance? Assist in negotiation with contractors to ensure highest quality service at themost effective priceContract processes? Carry out the evaluation and agreement on all variations, change orders orconcession requests with the contractor/consultant; and prepare submissiontogether with requesting department to Tenders Committee for approval? Prepare financial statements during the period of the contract, detailing thefinancial position for the requesting departments? Coordinate supplier/contractor payments with Finance/Accountingdepartment? Undertake contract related processes and monitor contract progressControl mechanisms? Monitor the work of the awarded contractor/consultant/stakeholder by liaisingwith relevant departments, to ensure compliance with the contract? Take actions/escalate when the contract is not being adhered to? Review disputes with contractors related to project procurement/contracts? Negotiate and recommend best way forward to resolve disputes to ensuremutual satisfaction of both parties; liaise with relevant departments (e.g.,Legal, Finance, etc.) as needed for proper dispute managementData and reporting? Ensure maintenance and update of data such as information aboutcontractors prices and receipts and records of purchased goods? Update data such as changes in information about suppliers products andprices? Develop reports on project procurement functionsOther duties? Assist in the preparation of timely and accurate MIS statements and reports? Perform other contract-related duties and responsibilities as needed? Perform other duties and responsibilities as needed as well as determine andmanage priorities with minimal guidance

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