Head of Collections Documentation Support

Job Description

To oversee and manage the collection documentation system, practices, and standards of all Divisioncollections. It ensures that documentation standards and support are provided according to the national and international standards and align with Divisionstrategies and goals.Planning & Direction ? Proposes, implement, and periodically reports on General Collection Development Plan, KPIs, and other strategic documents for its Section ? Works closely with heads of other Sections ? Drafts and proposes relevant policies and procedures ? Works with direct reports to identify and establish medium to short term strategic priorities and targets, in line with GCs policies and guidelines and ensures their successful execution ? Creates, monitors, and supervises carrier development plans, internship opportunities, training, and mentorships for direct reports ? Implements, coordinates, and supports all Divisioncollections CMS developments ? Creates annual training and mentoring strategies in regards to CMS ? monitors and implements unification and standardization of collection documentation across all Divisioncollections ? Drafts, proposes, justifies, and plans all budget and purchase related activities for its Section in cooperation with the Operations Section. 2. Duties / Responsibilities s ? Approves all works and activities to be carried in the Collections Documentation Support Section ? Supervises, and mentors staff, directing the activities of the teams under her/his supervision to fulfill the Sections strategic objectives ? Manages team to provides manuals and training plans for the staff oof Company .Authority This job description is not an exhaustive list of accountabilities and activities. Job incumbents may be required to perform additional job-related tasks and duties as assigned. how to search for information using the CMS properly ? Assumes responsibility of providing secured, efficient and easy access and input of information in CMS. 3. Quality / Efficiency ? Develops and improves procedures and policies for its Section ? Provides regular report to Director ? Seek ways to improve processes and quality of work in its Section ? Strives to provide uninterrupted support to other sections, departments, and entities 4. Stakeholder Relations ? Works directly with other heads in Clients to speed up processes and increase efficiency ? Manages relations with internal and external institutions in the field of museum collection documentation ? Attends conferences, meetings, and seminars to remain abreast of industry trends and the latest development ? Collaborates internally with other Clientsdepartments to understand and assess their collection documentation needs 5. Talent Management ? Motivates staff and empowers direct reports by providing the necessary tools and support required to meet Department goals ? Establishes clear direction, prioritizes tasks, assigns and delegates responsibility; monitors individual performance, provides regular feedback, and takes prompt action ? Builds opportunities for staff to suggest, participate in and contribute to improvement, innovation, and knowledge-sharing initiatives ? Provides guidance and ensures staff comply with Clients s policies, processes, practices, and systemsNOTE: YourCurrent Designation should match the proposed Designation from the Company .You should have hands-on experience .

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