Finance Officer

Job Description

Job Summary:The Finance Officer supports the Finance Manager in matters relating to overall project accounting functions. He/she will oversee ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, PAYROLL, INVENTORY, FIXED ASSETS, CORPORATE TAX (IF ANY) AND WITHHOLDING, and be instrumental in analysis/budgeting/pricing. He/she will work with the Finance Manager to produce monthly and quarterly financial reports used by Caravane Earth WLL and Heenat Salma Farm team and Managers. The Finance Officer will be a lead player in creating the project annual budget, mid-year budget update and year-end projections.1. Specific Duties and Responsibilities:All duties to be performed in line with approved financial policies, procedures, and authorisation.?

1. Handling general accounts queries, cash flow management and bank transactions.
2. Ensure proper filing, post authorisation, for easy retrieval and ensure all records stay updated.
3. Processing vendors payment on due date and executing cash payment for all cash purchases.?
4. Following receivable collections with sales/business units.?
5. Refresh the petty cash fund including disbursement and replenishment.?
6. Prepare draft financial statements and supporting schedules according to monthly deadlines including schedules and variance analysis.?
7. Facilitate and complete monthly close procedure.
8. Analyse revenues and expenses to ensure they are recorded appropriately monthly.
9. Prepare monthly account reconciliations including bank reconciliation.
10. Gather Budget data sheets from BU Heads and assist in developing draft budgets.
11. Prepare payroll for staff and workers following a monthly staff list/data provided by Human Resources.
12. Maintain fixed assets register and process depreciation against technical approvals of assets usage or life.
13. Prepare Capital, CAPEX and OPEX budgets. Track spending, analyse and report on differences between expected spending and actual.
14. Prepare Monthly cashflow projection and follow up with Finance Manager to always ensure the liquidity of the company.
15. Conduct the month end and year end close and submit schedules/data to external auditors in coordinate with Finance Manager.?
16. Main Inventory in Financial System and follow monthly physical & GL reconciliations with the store teams.

2.General Responsibilities:

1. Interface with counterparts in all other departments and build strong working relationships with them.
2. Provide support before and during financial audits.?
3. Assist external auditors in preparation of the annual audit of financial records as directed.? Researches specific items and problems as requested to resolve issues.
4. Maintain/Add Chart of Accounts for expense-related accounts. Investigates fluctuating and/or high variances in expense items
5. Coordinate with contracted service provider on registrations, business license renewals
6. Maintain coding documentation outlining types of charges and vendors coded to each account
7. Reconciliation of cash on daily basis and Bank balance at month end.
8. Assists in maintaining and recording of accounting transactions.
9. Maintain and update all records pertaining to the assets of the project.
10. Review of all Accounts and keep records of financial transactions
11. Check credit ratings of new customers
12. Keep records of costs such as labour and materials
13. Compare costs with budgets.

1. Occasional Responsibilities:

3.1Other projects as assigned by the Finance Manager.

1. Legal Responsibilities:

4.1Update list of staff for salary and statutory (labour laws) purposes4.2All the audit objectives and audit statements are responded properly4.3Fully assists and supports any Government regulatory agency or internal audits4.1Assist with preparing all corporate reporting requirements including of Government of Qatar4.2Assist in any Government of Qatar initiated audit

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