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Faculty Support Assistant-Medical Education

1.00 to 10.00 Years   Doha, Qatar   23 Aug, 2021
Weill Cornell Medicine-Qatar
1 Jobs Openings
Job LocationDoha, Qatar
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Position SummaryProvides support for the student academic advising program as well as support for the clinical and foundational sciences faculty members of the Division of Medical Education besides cross-coverage for other functional areas of the division as required.Job Responsibilities

  • Coordinates aspects of the student advising program that supports medical students in their residency application. Tasks include but are not limited to ensuring that students are assigned to advisers.
  • Maintains a list of advisers, schedules meetings for students/advisers, follows up to ensure completion of necessary forms by students, adds content to the learning management etc.
  • Collaborates with other divisions to organize bi-annual career seminar including communicating with and organizing details for international participants, communicating with stakeholders as necessary and creating the program newsletter.
  • Liaises with the staff in the Office for Curriculum Support for the weekly course schedules and other course or clerkship information required by the faculty members.
  • Responds to inquiries from faculty members, staff, students and external organizations.
  • Provides cross-coverage within the Division of Medical Education, including assisting with the proctoring of exams for the Medical Program as directed.
  • Provides specific support for regular/ad hoc events, activities and projects undertaken specifically by individual faculty members as directed including but not limited to preparing and distributing documents/posters, arranging for rooms and catering etc.
  • Assists with maintaining of electronic calendars and scheduling appointments for faculty members as required.
  • Provides logistical support for meetings such as electronic room reservations, compiling and distributing material and if required, recording and transcribing meeting notes.
  • Reconciles and provides word-processing, spreadsheet, and presentation services including preparing newsletters, correspondence from hand or type-written notes, editing and formatting documents.
  • Initiates shopping carts as directed related to the educational activities of the division ensuring compliance with WCM-Q financial policies and procedures.
  • Assists faculty members with the completion of travel and business expense reimbursement claim forms and follows up on any queries relating to these forms as appropriate.
  • Maintains the faculty area workroom, ensuring appropriate equipment, stationery supplies and materials are in place.
  • Provides information based on own knowledge or re-directs inquiry to other staff as appropriate.
  • Receives and distributes correspondence and coordinates with the mailroom for courier services as required.
  • Maintains the inventory of white coats for faculty members and coordinates the laundering with the Facilities Department as required.
  • Performs any other job-related duties as assigned.

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