Facilities Manager (Real Estate-Residential)

Job Description

Job Purpose:úÿÿÿÿÿÿÿTo oversee all building-related activities and maintains all properties.úÿÿÿÿÿÿÿActively takes part in the PPM planning and manages the day-to-day maintenance requests.úÿÿÿÿÿÿÿAim is to preserve the infrastructure in good condition and ensure that facilities are safe and well-functioning and to showcase properties in a professional manner that reflects a world class organizational image and brand.Duties and Responsibilities:úÿÿÿÿÿÿÿSupervise multi-disciplinary teams of staff including hard and soft services.úÿÿÿÿÿÿÿMonitor and assess staff work performance on an ongoing basis and provide performance feedback as needed, including completing formal employee performance reviews, and developing and carrying-out corrective action plans to improve worker performance.úÿÿÿÿÿÿÿOversee subordinate staff development activities, including providing/ proposing training as needed.úÿÿÿÿÿÿÿEnsure appropriate staffing levels of Maintenance Department, including scheduling vacations and replacements, and initiating and participating in hiring new and replacement staff.úÿÿÿÿÿÿÿOversee the maintenance of the facilities, all equipment and material handling.úÿÿÿÿÿÿÿDetermine and/or approve major equipment maintenance, including appropriate action, method, and solicitation of quote for repair/rebuilding of equipment.úÿÿÿÿÿÿÿEnsure all equipment is upgraded to meet or exceed all standards.úÿÿÿÿÿÿÿParticipate in purchasing and selling of facility?s machinery and equipment as directed.úÿÿÿÿÿÿÿOversee the installation, removal, or movement of all machinery and equipment.úÿÿÿÿÿÿÿOversee all properties for ensuring proper maintenance of all hard and soft services.úÿÿÿÿÿÿÿOversee building projects, renovations, or refurbishments.úÿÿÿÿÿÿÿManage budgets and ensure cost-effectiveness and improve the existing facilities at competitive costs.úÿÿÿÿÿÿÿAdvise businesses on increasing energy efficiency and cost-effectiveness.úÿÿÿÿÿÿÿMonitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure up-grades and/or modifications are implemented.úÿÿÿÿÿÿÿEnsure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.úÿÿÿÿÿÿÿReview, implementation, and adherence to SOPsúÿÿÿÿÿÿÿReview and approve materials requested by FM team from procurement / stores.úÿÿÿÿÿÿÿProvide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.úÿÿÿÿÿÿÿEnsure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.úÿÿÿÿÿÿÿEnsure that facilities meet government regulations and environmental, health and security standards.úÿÿÿÿÿÿÿPlan, organize and supervise maintenance and repairs performed by building staff.úÿÿÿÿÿÿÿPrepare daily, weekly, and monthly work schedules based on the short and long-range plan. Administer the work order system for buildings. Ensure work orders are completed on schedule.úÿÿÿÿÿÿÿResponsible for buildings quality control. Inspect facilities and work areas to eliminate deficiencies and improve park facilities.úÿÿÿÿÿÿÿContinually evaluate the effectiveness of maintenance procedures and programs and makes changes to improve quality, efficiency, and effectiveness.úÿÿÿÿÿÿÿProvide a program of continuous in-service training for staff and conduct monthly staff meetings.úÿÿÿÿÿÿÿEnsure compliance with safety, health and loss control policies and procedures.úÿÿÿÿÿÿÿRecruit, interview, hire, train and evaluate maintenance personnel.úÿÿÿÿÿÿÿInspect buildings for cleanliness. Make schedule adjustments to provide clean facilities during peak hours.úÿÿÿÿÿÿÿPrepare annual budget for building maintenance, repairs, and capital improvements.úÿÿÿÿÿÿÿResponsible for purchasing supplies, equipment, and services.úÿÿÿÿÿÿÿManage contracted maintenance, repairs, and construction within the district?s buildings.úÿÿÿÿÿÿÿReview employees work hours to verify accuracy and approves payroll.úÿÿÿÿÿÿÿRespond to tenants? complaints and inquiries tactfully and in a timely manner.úÿÿÿÿÿÿÿWork as a Team Player with co-workers and in conjunction with other departments.úÿÿÿÿÿÿÿAny other duties/responsibilities as assigned time to time based on business requirements.úÿÿÿÿÿÿÿKnowledge of facilities management principalsúÿÿÿÿÿÿÿKnowledge of financial managementúÿÿÿÿÿÿÿKnowledge of budgeting and ability to create and manage an approved budget (CAPEX & OPEX).úÿÿÿÿÿÿÿSolid commercial awarenessúÿÿÿÿÿÿÿAbility to read and understand leases and contracts.

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