Facilities Management Coordinator Lead

Job Description

The Facilities Management Coordinator Lead is responsible for overseeing the planning, coordination, and execution of facilities management operations across Tree Trunk Group's projects. The role ensures that all hard and soft FM services are delivered efficiently, safely, and in compliance with client requirements, company policies, and industry standards.The successful candidate will lead the coordination of maintenance teams, subcontractors, suppliers, and client communications while ensuring high-quality service delivery, operational efficiency, and customer satisfaction.Key ResponsibilitiesFacilities OperationsCoordinate and supervise daily facilities management operations across multiple sites.Ensure all preventive and corrective maintenance activities are completed on schedule.Monitor the performance of subcontractors, suppliers, and service providers.Coordinate hard and soft FM services, including:MEP MaintenanceHVAC SystemsPlumbingElectrical SystemsCivil MaintenanceCoordination & PlanningPrepare maintenance schedules and annual preventive maintenance plans.Coordinate manpower allocation according to project requirements.Ensure timely attendance to emergency maintenance requests.Plan resources to achieve operational efficiency.Client Relationship ManagementServe as the primary point of contact for clients regarding facilities management matters.Conduct regular meetings with clients to review operational performance.Ensure all client requests are addressed within agreed service levels.Build and maintain strong professional relationships with clients.Team LeadershipLead and supervise Facilities Coordinators, Supervisors, and maintenance teams.Assign daily work schedules and monitor team productivity.Conduct toolbox talks and operational meetings.Provide coaching, training, and performance guidance to team members.Health, Safety & ComplianceEnsure compliance with company HSE policies and Qatar regulations.Promote safe working practices across all facilities operations.Participate in risk assessments and safety inspections.Ensure proper documentation of incidents and corrective actions.Documentation & ReportingPrepare daily, weekly, and monthly operational reports.Maintain maintenance records and asset documentation.Monitor work orders through the Computerized Maintenance Management System (CMMS).Prepare KPI reports and client presentations.Procurement & InventoryCoordinate procurement requests for materials.Monitor inventory levels and ensure the availability of materialsCoordinate with the procurement department to ensure timely delivery.SkillsMulti-Technician Support & Team AssistancePerform multi-skilled maintenance tasks, including basic electrical, plumbing, HVAC, civil, and carpentry works, as required.Assist technicians in diagnosing and resolving maintenance issues efficiently.Support team members during preventive and corrective maintenance activities.Coordinate with supervisors to ensure maintenance work is completed within the required timeframes.Provide technical guidance and on-site assistance to junior technicians and newly assigned staff.Promote teamwork by assisting colleagues in completing daily work orders and emergency maintenance tasks.Ensure all maintenance activities are carried out in accordance with company procedures, safety regulations, and quality standards.Maintain tools, equipment, and work areas in a clean, safe, and organized condition.Report maintenance issues, material requirements, and completed work to the Facilities Management Coordinator Lead.Respond promptly to emergency maintenance requests and support other departments whenever operational needs require.Foster a collaborative work environment by sharing technical knowledge and supporting continuous improvement initiatives.

Keyskills :